The posting
Job Description
This role is hybrid 3 days a week on-site role, based at the Chicago, IL office. With ability to travel to Northbrook, IL as needed.
The Executive Assistant is a dedicated support to the EVP, Chief AI & Digital Trust Officer. This role serves as a trusted partner to the executive, managing complex priorities, coordinating a demanding calendar and travel schedule, supporting key strategic initiatives, and facilitating effective communication across senior leadership and internal and external stakeholders.
The ideal candidate is highly organized, proactive, comfortable operating in a fast-paced global environment, and able to exercise sound judgment and discretion when handling sensitive and confidential information.
Responsibilities
- Provide high-level executive and administrative support to the EVP, Chief AI & Digital Trust Officer.
- Manage a complex executive calendar, proactively prioritizing meetings, commitments, and competing business needs.
- Coordinate domestic and international travel, including complex itineraries and associated logistics.
- Prepare and coordinate materials for executive meetings, including agendas, presentations, reports, briefing materials, and follow-up items.
- Support high-level, confidential strategic projects and initiatives.
- Serve as a key administrative liaison between the executive and senior leaders, internal teams, and external stakeholders.
- Coordinate leadership meetings, global virtual Town Halls, knowledge-sharing sessions, and other key organizational events.
- Assist with preparation of reports, presentations, data, charts, and other executive-level materials.
- Track priorities and follow-up items to help ensure commitments and key initiatives remain on schedule.
- Coordinate communications and information flow across the function.
- Create and distribute functional updates and maintain relevant SharePoint resources.
- Support onboarding and offboarding activities across the function.
- Coordinate employee engagement activities and other department initiatives.
- Support administrative aspects of the function's budget and operational activities.
- Handle sensitive and confidential information with a high degree of professionalism and discretion.
- Anticipate executive needs, identify potential scheduling or operational conflicts, and independently resolve issues when appropriate.
Qualifications
- Higher Secondary Education required; additional education preferred.
- 7+ years of experience as an Executive Assistant
- Demonstrated experience supporting senior executive leadership.
- Strong experience managing complex executive calendars, meetings, and domestic/international travel.
- Excellent organizational skills and ability to manage multiple competing priorities.
- Exceptional written and verbal communication skills.
- Strong judgment, professionalism, discretion, and ability to work with confidential information.
- Ability to work effectively with senior leaders and build relationships across a global organization.
- Demonstrated ability to work independently, anticipate needs, solve problems, and make sound decisions.
- Strong proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
- Experience supporting technology, AI, digital transformation, cybersecurity, digital trust, or other highly technical executive functions is preferred.
What you’ll experience working for ULS
UL Solutions has been pioneering change since 1894 and we’re still leading the way. From day one, we’ve blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.
That’s where you come in — because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.
This is more than a job. It’s a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today — and tomorrow. As a member of our safety science community, you’ll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.
Everyone here is unique. But we’re also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.
Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future — one where everyone benefits.
Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com
Total Rewards: We understand compensation is an important factor as you consider the next step in your career. The estimated salary range for this position is $80,000 to $100,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday and personal days (totaling 12 days) and sick time off (72 hours).
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About Us
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers’ products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
