The posting
Job Description
Tiered Approach
In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:
- Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026.
- Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
- Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers
- Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates
Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply.
Background
The RBM/M&E Associate position falls under the PMSU unit within the UNDP Egypt office. In this context, the Programme Management Support Unit in UNDP Egypt provides a critical function by serving as the essential bridge between the office's programme and operations teams, ensuring that development initiatives are both strategically aligned and operationally sound. By offering centralized guidance on Programme Finance, Results-Based Management (RBM) and quality assurance, the unit enhances the impact of the UNDP Egypt Country Programme (2023–2027) through systematic monitoring, evaluation, and strict adherence to corporate compliance standards.
Under the direct supervision of the Programme Management Analyst (NOA), the RBM/M&E Associate provides support to the leadership in the execution of oversight and management performance, and supports the formulation, planning and management of the country programme and integrated support team by managing data and facilitating implementation of various initiatives and activities aiming to effectively deliver development results. The RBM/M & E Associate promotes a client-oriented approach consistent with UNDP rules and regulations. In this context, the incumbent is responsible for the continuous identification and updating of project risks (strategic, operational, financial, and political) within UNDP’s enterprise resource planning system (Quantum).
Duties and Responsibilities
1. Supports timely implementation and effective management of RBM and M&E for the country office and projects focusing on achievement of the following:
- Supports the planning process of monitoring activities and follow up its implementation. Prepares project operational and administrative reports by collecting, selecting, reviewing and maintaining a wide range of information. Verifies that all projects are monitored in accordance with the monitoring plan. Informs deviations from the planned activities and identifies needs for reprogramming;
- Provides technical assistance for quality assurance of the implementation of the monitoring process, results framework and management arrangements of projects to guarantee a result-based management approach. This includes regular review of progress against set targets at project level. Assists in the provision of guidance/inputs at the design stage of projects;
- Supports the development of instruments to ensure a high quality of monitoring activities. Participates in results-oriented monitoring and evaluation training efforts in the Country Office;
- Assists in the development, updating, effective and efficient implementation of the CO programme and projects’ Monitoring and Evaluation plans;
- Assists in development of measurement and monitoring tools and identify data sources for programme and/or projects’ performance and indicators;
- Supports establishment and coordination of effective mechanisms of monitoring the programme and projects’ implementation including development of evaluation processes using innovative approaches;
- Supports preparation of the programme/project(s) Monitoring and Evaluation Plans capturing qualitative and quantitative aspects according to the annual work plans and log-frames;
- Supports the programme/project team with data management and identifying programmatic/project issues and prompt corrective actions to enhance the programme/project objectives;
- Supports the development and testing of M&E methods, revises and assists in the implementation of recommendations to improve the efficiency of current monitoring systems;
- Prepares necessary M&E forms and format to capture necessary data and information from the field;
- Supports and/or works to capture, document, and analyze that information and data from the projects’ activities in a results-based and timely manner;
- Provides and/or supports coordination of inputs in developing the Annual Work Plans (AWPs), projects’ implementation plans, etc.;
2. Assists the effective management and implementation of the evaluations policies, strategies and processes focusing on achievement of the following:
- Prepares reports and submits documents to the Government, UN Agencies and UNDP Headquarters by collecting and selecting relevant data from documents, legislation extracts, specialized publications and websites;
- Drafts preliminary presentation of information;
- Provides inputs in the formulation of Terms of Reference for outcome evaluations. Assists in the revision of TORs for specific project/thematic/sectorial evaluation missions and/or desk evaluations/reviews;
- Participates in consultant and evaluation team selection and technical feedback on evaluations;
- Assist in the process of carrying out evaluations (review of reports, participation in meetings, participation in the management and/or organization of seminars, meetings and other special events).
3. Provides administrative supports in preparation of reports completion of corporate online tools focusing on achievement of the following:
- Enters and/or reviews projects’ data to the data management system (Quantum, Quantum+, IMRP and other systems), updates project-related data on websites, as needed;
- Schedules and assigns responsibilities for activities/events needed for monitoring;
- Assists in the identification of potential implementation problems and bottlenecks and contributes to the common M&E activity of the UNDP Country Office;
- Supports programme/projects’ teams in conducting surveys, studies, assessments and similar activities;
- Liaises with the Field Moniroting Assistants within broader UNDP M&E activities and efforts;
- Maintains sound filing system including in the online SharePoint/MS Teams systems and appropriates use and recording of programme/project’s experience, activities and results;
- Provides inputs, information and statistics for quarterly, annual and other reports;
- Assists in the preparation of background documentation and working papers for its utilization in meetings with the Government and project authorities;
4. Facilitates knowledge building and knowledge sharing focusing on achievement of the following:
- Identifies and formulates lessons learned and documents best practices from evaluations and studies to be integrated into programme reports;
- Contributes to knowledge networks and communities of practice;
- Under the supervision of the Head of Unit, establishes connections, coordinates and disseminates information, in both ways, within the team, with other relevant units and the whole office;
- Contributes to regular capacity building of the programme/project(s) and CO staff on RBM, M&E and other relevant topics;
- Supports programme/project teams in the promotion of monitoring and evaluation standards, quality assurance/control and capacity development;
- Supports knowledge sharing and learning programme-wide in the MSU Team and the entire CO;
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The incumbent will report directly to the Programme Management Analyst (NOA) and will work closely with the G7 RBM/M & E Associate. S/he will work closely with the other members of the PMSU team and the Programme team to support quality assurance and compliance of programme policies and procedures. The RBM/M&E Associate also works on project-specific tasks while ensuring compliance with UNDP Corporate Guidelines and is expected to act a liaison between project-level data collection and Country Office-level reporting, to better support Results-Oriented Annual Report (ROAR).
Competencies
Core
Achieve Results
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Thematic Area
Name
Definition
Finance
Management and cost accounting
Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.
Business Direction & Strategy
Business Acumen
Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks. Knowledge and understanding of the operational frameworks in the organization.
Business Management
Customer Satisfaction/Client Management
Ability to respond timely appropriately and with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for Za\s to add Value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Business Development
Knowledge Generation
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Business Management
Risk Management
Identify and organize action around reducing, mitigating and proactively managing risks.
2030 Agenda
Engagement and Effectiveness
Effectiveness:Project Quality Assurance.
2030 Agenda
Engagement and Effectiveness
Effectiveness: RBM standards and practices for programming
Required Skills and Experience
Education:
- Secondary education is required.
- A university degree (bachelor´s degree) in Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.
Experience:
Minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of relevant programmame management support at the national or international level is required.
Required skills:
- Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP.
- Experience using Excel at advanced level (pivot tables, data visualization).
- Experience in data analytics.
Desired skills in addition to the competencies covered in the Competencies section:
- Prior relevant working experience with the UN/UNDP, an international organization or an international NGO.
- Experience in handling of web-based management systems (Quantum).
- Direct experience applying and ensuring compliance with UN/UNDP rules, regulations, policies, and procedures.
- Practical experience with the full range of programme and M&E processes and systems.
Professional Certificates:
Specialized certification in Administration or Procurement is desirable
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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