Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 7 days ago

Administrative Coordinator

Union College42 open roles

Pay
$20 an hour
Where
Union College, Schenectady, NY
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative CoordinatorUnion College · Union College, Schenectady, NY

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Union College's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. Union College postings stay open a median of 5 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.2%30 days
This job: posted 7 days ago

Union College median: 5 days open

The posting

Provides essential support to our Major Gifts, Principal Gifts, Planned Giving, Family Giving and Operations teams. Your strong database skills, meticulous attention to detail, and customer service focus will drive our success engaging alumni and friends of the College.

Administrative Coordinator of Major Gifts

Work Days: Monday-Friday

Shift Start/End Time: 8:30 am-4:54 pm

Hours Per Week: 37

Weeks Per Year: 52

Pay Status and Classification: Non-exempt, Regular full-time. This position is not eligible for relocation assistance or visa sponsorship.

Work Location: This position is an onsite role and is not eligible for a hybrid work schedule.

Supervisor: Director of Major Gifts

Position Purpose: Provides essential support to our Major Gifts, Principal Gifts, Planned Giving, Family Giving and Operations teams. Your strong database skills, meticulous attention to detail, and customer service focus will drive our success engaging alumni and friends of the College.

Essential Responsibilities and Duties:

Donor Data & Database Management (Colleague / CASM)

  • Donor Profile Maintenance: Update CRM donor records, including solicitation tracks, ratings, proposal types, cultivation plans, and fund allocations.
  • Meeting Reports & Tracking: File meeting reports from Gift Officer meetings; extract meeting metrics and compile research requests from reports to email directly to key leadership.
  • Stewardship: Run monthly planned giving society reports for gift officers to initiate personalized outreach; coordinates welcome letters, including letterhead printing, presidential signature routing, scanning, and CASM archiving.

Financial & Budget Administration

  • Expense Management: Prepare and submit Workday expense reports and mileage reimbursements for leadership and gift officers.
  • Budget Tracking: Track, monitor, and run recurring budget reports.
  • Procurement: Create Workday requisitions to purchase necessary office supplies.

Office Operations & Administrative Support

  • Calendar & Room Coordination: Manage calendar scheduling for Major Gifts team meetings and book meeting spaces on campus.
  • Facilities & Inventory: Oversee office inventory, submit facilities maintenance requests, and update monthly office whiteboards.
  • Mail & Logistics: Retrieve incoming mail and deliver for processing; generate and print envelope labels.
  • Document Security: Ensure proper disposal of confidential donor materials via secure shredding protocols.

Event Support

  • Departmental Events: Assist in creating, planning, and executing events pertaining to Major Gifts and Planned Giving.

Qualifications:

  • Associate degree in Business Administration or a related field required; equivalent professional administrative experience will be considered.
  • 2+ years of administrative support or project management support experience preferred.
  • Advanced proficiency in Microsoft Office Suite, specifically Microsoft Excel (complex formulas, data analysis, and report generation) and Word mail merge capabilities.
  • Strong working knowledge of Google Workspace (Docs, Sheets, Drive, Calendar).
  • Experience with CRM administration, including custom report generation, database maintenance, and data integrity verification.
  • Demonstrated ability to quickly learn and adopt new software platforms and business systems.
  • Exceptional organizational and task-prioritization skills, with a proven track record of managing multiple competing demands in a fast-paced environment.
  • Strong foundational project management skills, including deadline tracking and process oversight.
  • Meticulous attention to detail and a high standard for data accuracy.
  • Strong written and verbal communication skills with the ability to collaborate effectively across cross-functional teams.

Compensation:

The hourly rate for this position is $20.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

  • Generous Vacation, Sick, and Personal Time
  • Winter Recess Break in Addition to Paid Holidays (in accordance with policy)
  • Healthcare: Medical (PPO & HDHP), Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
  • Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
  • Pre and Post Tax participation in a 403(b) Retirement Plan
  • Salary Continuation Program in the event of Disability
  • Tuition Exchange

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Union College's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Union College's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Union College's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.