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Open nowPosted 5 days ago

Junior Logistics Specialist - Europe

United Imaging Healthcare

Where
Warsaw, Masovian Voivodeship, Poland
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Your applicationOpen nowJunior Logistics Specialist - EuropeUnited Imaging Healthcare · Warsaw, Masovian Voivodeship, Poland

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This job: posted 5 days ago

The posting

About United Imaging Healthcare

United Imaging Healthcare is a global high-tech medical imaging company providing advanced CT, MRI, PET/CT, molecular imaging and radiotherapy solutions to hospitals and research institutions worldwide.

As our European business continues to expand, United Imaging Healthcare Poland is looking for a Junior Logistics Specialist – Europe to strengthen our European Logistics team.

The position will be based in Poland and will work closely with the Head of Logistics, United Imaging Healthcare Europe, supporting logistics operations across Central and Eastern Europe while gradually developing a broader understanding of United Imaging’s end-to-end European logistics network.

About the Role

United Imaging’s European logistics operation covers the complete equipment delivery process — from factory pick-up in China, China export, international transportation and European customs clearance, through warehousing and final delivery to the customer.

As a Junior Logistics Specialist, you will initially focus on the daily execution and coordination of logistics activities for the Central and Eastern European region, while supporting European-wide logistics processes, documentation and standardization.

This is a hands-on operational role. You will work closely with Project Management, Order Management, Finance, Service, Headquarters Supply Chain, freight forwarders, customs brokers, warehouses and local transportation partners.

Over time, you will be expected to take ownership of increasingly complex logistics activities and internal processes, allowing senior Logistics management to focus more on the further development of United Imaging’s logistics network in Western Europe.

Key Responsibilities

  • Coordinate day-to-day logistics activities for medical imaging equipment and related materials across Central and Eastern Europe.
  • Support the complete logistics process from factory readiness and shipment planning through final customer delivery.
  • Coordinate factory pick-up and export arrangements with Headquarters Supply Chain and logistics teams in China.
  • Follow international transportation by road, rail, sea or air and maintain clear shipment visibility.
  • Coordinate European import and customs clearance activities with freight forwarders and customs brokers.
  • Support warehousing activities including inbound, storage, outbound and final delivery preparation.
  • Coordinate final-mile delivery of large medical imaging equipment to hospitals and customer sites.
  • Communicate closely with local transportation providers and drivers, particularly in Poland and the CEE region.
  • Maintain regular communication with Project Management and other internal stakeholders regarding shipment status, delivery schedules and potential risks.
  • Identify logistics risks or delays early and escalate them proactively.

Documentation & Process Control

  • Prepare, review and maintain logistics documentation including:
  • CMR consignment notes
  • Commercial invoices
  • Packing lists
  • Proof of Delivery documentation
  • Customs and import/export documentation
  • Ensure customer-signed CMR and other required delivery documentation are collected, properly archived and communicated internally.
  • Support documentation required for internal delivery confirmation and revenue recognition processes.
  • Maintain structured shipment trackers and regular logistics status reporting.
  • Support project-level logistics cost tracking and invoice verification.
  • Follow the principle of clear project-level cost allocation and proper linkage between logistics services, invoices and order numbers.
  • Maintain accurate records in Excel and relevant internal systems.

Process Improvement & Standardization

  • Support the development and implementation of standardized European logistics processes.
  • Help maintain and improve SOPs, templates, shipment trackers and documentation standards.
  • Support the standardization of CMR, Proof of Delivery and logistics documentation across European markets.
  • Assist with the identification of recurring operational issues and propose practical process improvements.
  • Support the development of shipment visibility and early-risk-escalation mechanisms.
  • Work with senior Logistics management to improve cost transparency and logistics invoice control.

Supplier, Warehouse & Delivery Coordination

  • Support coordination and performance follow-up with freight forwarders, warehouses, trucking companies and specialized medical-equipment delivery providers.
  • Support supplier qualification and operational evaluation when required.
  • Assist with warehouse and transportation standards across different European countries.
  • Support the development of reliable local logistics networks as United Imaging expands its direct business in Europe.
  • Communicate effectively with both international suppliers and local operational teams, including drivers and warehouse personnel.

Your Profile

  • Bachelor’s degree in Logistics, Supply Chain, International Trade, Business or a related field.
  • 1–3 years of practical experience in logistics, freight forwarding, supply chain, transportation or a similar operational role.
  • Fluent written and spoken English.
  • Polish language skills are preferred.
  • Strong practical working experience with Microsoft Excel and Word.
  • Comfortable creating and maintaining shipment trackers, reports and operational documentation.
  • Basic knowledge of international road transportation and CMR documentation.
  • Basic understanding of:
  • Commercial invoices
  • Packing lists
  • Proof of Delivery
  • Customs clearance
  • Import/export processes
  • Incoterms
  • Experience communicating with freight forwarders, trucking companies, warehouses or customs brokers is preferred.
  • Strong attention to detail, particularly regarding documentation, dates, shipment information and invoices.
  • Strong organizational and follow-up skills.
  • Able to manage multiple shipments and operational priorities simultaneously.
  • Able to communicate clearly with both office-based colleagues and operational personnel such as drivers and warehouse teams.
  • Fast learner with a strong sense of ownership.

Preferred Qualifications

Experience or knowledge in the following areas would be an advantage, but is not mandatory:

  • Medical device logistics.
  • High-value or large capital equipment transportation.
  • Specialized hospital delivery.
  • European road transportation.
  • International sea or rail transportation from China to Europe.
  • Customs procedures for medical equipment.
  • SAP or other ERP systems.
  • Basic understanding of MRI logistics and handling requirements.
  • Awareness of topics such as:
  • MRI magnet handling
  • Cold magnet storage
  • Helium monitoring
  • Power requirements during transportation or storage
  • Special handling requirements for sensitive medical equipment

What We Look For

We are looking for someone who:

  • Is practical and execution-oriented.
  • Learns new processes quickly.
  • Takes responsibility for following tasks through to completion.
  • Pays close attention to documentation and operational details.
  • Is comfortable working with both data and people.
  • Does not simply forward information, but actively follows up and helps solve problems.
  • Can communicate confidently with drivers, logistics suppliers and international colleagues.
  • Remains organized when several projects are moving at the same time.
  • Is interested in developing from daily logistics execution into broader European logistics management.

What We Offer

  • Direct coaching and mentoring from the Head of Logistics, United Imaging Healthcare Europe.
  • Hands-on involvement in end-to-end European logistics projects.
  • Exposure to the entire logistics chain from China factory pick-up to European customer delivery.
  • Experience in customs, transportation, warehousing and specialized medical-equipment delivery.
  • Opportunity to work across multiple European countries and functions.
  • Participation in the development and standardization of United Imaging’s European logistics processes.
  • Exposure to complex MRI and other high-value medical-equipment logistics.
  • A clear development path toward broader European logistics and supply chain responsibilities.
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