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Open nowPosted yesterday

Donor Relations Student Asst - FWS

University of South Florida210 open roles

Where
Tampa, FL, United States
Work mode
On site
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Your applicationOpen nowDonor Relations Student Asst - FWSUniversity of South Florida · Tampa, FL, United States

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on University of South Florida's own form.

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The clock on this job

Early applications get read.

8.3% of postings close within 7 days. Measured by our own scanner across the market. University of South Florida postings stay open a median of 5 days.

Share of postings closed within
  1. 1.9%1 day
  2. 4.0%3 days
  3. 8.3%7 days
  4. 15.3%14 days
  5. 34.2%30 days
This job: posted yesterday

University of South Florida median: 5 days open

The posting

Job Description

University Advancement is looking for a highly motivated, reliable, energetic, friendly, customer service-oriented individual to work as an office assistant. The office assistant is responsible for supporting the Office of Donor Services, to include Donor Relations & Stewardship, Foundation Scholarships and Donor Events.

Standard Learning Objectives:

As a result of this position, student will be able to:

  • Demonstrate basic employability skills such as: timeliness to work, appropriate dress, interpersonal communication, and time management
  • Receive and solicit feedback from supervisor and effectively apply feedback on the job
  • Assess workplace and demonstrate how personal talents, skills, and knowledge fit into the employer’s goals, mission, and vision
  • Demonstrate his or her professional brand (identity)
  • Communicate transferable and functional skills to prospective employers

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

Responsibilities

  • Provide administrative support to team members within Donor Relations & Stewardship, the Foundation Scholarship Office, and the Office of Donor Events
  • Assist with donor engagement initiatives, including the First-Time Donor Program, Loyalty Herd recognition, and Recognition Societies welcome programs
  • Prepare donor stewardship materials, including welcome packets, postcards, donor correspondence, and mailings
  • Support event planning and logistics by creating attendance files, preparing guest lists, maintaining event records, and coordinating event-related administrative tasks
  • Assist with Benchmark Arena donor hospitality events by organizing files, maintaining event documentation, and managing scheduling reminders for event deliverables
  • Develop graphics and visual content for print and digital communications
  • Gather and organize content for social media, marketing, and donor communications
  • Enter, verify, and maintain constituent and event data, including attendance records, CRM identifiers, and post-event reporting information
  • Assist with data quality projects, including contact updates, system audits, and database cleanup efforts
  • Support project tracking, workflow coordination, and process documentation using Microsoft 365 collaboration tools, including Loop, Teams, and OneNote
  • Conduct research and prepare materials for presentations, reports, and departmental initiatives
  • Assist with inventory tracking and operational projects, including preparation for donor events and campus-wide engagement programs
  • Effectively and professionally communicate with USF donors, students, faculty, staff, and peers via phone and email
  • Actively participate in staff training and scheduled meetings
  • Work effectively both independently and as part of a team
  • Must demonstrate reliability, attention to detail, professionalism and confidentiality

Qualifications

Minimum Qualifications: Must be a current USF student. Applicant must have a current Federal Work Study (FWS) award for the current academic year in order to apply for this position. Applicants are asked to demonstrate proof of their FWS award by saving their “Award Overview” screen from OASIS as a print screen and then pasting it into a Word document and upload it as part of any additional required application materials. If other documents (in addition to your FWS award) are required as part of your application, you must upload ALL documents as one document. If you have questions, please contact Eric Rivera, Coordinator of Student Employment at [email protected].” **To access OASIS, log in to single sign-on at my.usf.edu > enter OASIS > choose “Financial Aid” from the menu > choose “My Award and Loan Information” > click the “Award Overview” tab > save this page. **Note: This page will include applicant’s loan, scholarship, and grant information.”

Preferred Qualifications: Previous office experience is preferred. Strong written communication skills are essential. It is imperative that the candidate has strong organization skills and attention to detail. You must be able to perform tasks promptly and professionally with enthusiasm and a positive attitude. Strong organizational, written and oral communication skills and an ability to effectively prioritize deadlines are required. A commitment to quality customer service and an understanding of Microsoft Office (Word, Excel, Outlook) are preferred.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

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