Application Review Specialist

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Position Title:

Application Review Specialist

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Application Review Specialist

Job Duties:

The Application Review Specialist plays a vital role in supporting student access and success by managing complex admissions processes, providing exceptional customer service, and ensuring compliance with state, federal, and university regulations. This position serves as a key resource for prospective and current students, families, faculty, and staff while contributing to the efficiency and integrity of admissions operations. The specialist exercises independent judgment, coordinates across multiple university departments, and helps guide applicants from inquiry through admission.

This position offers a unique opportunity to make a direct impact on the student experience while developing expertise in admissions, residency policy, enrollment operations, and higher education administration. The successful candidate will enjoy a dynamic, collaborative environment that combines problem-solving, student support, process improvement, and meaningful decision-making responsibilities.

Key Job Responsibilities:

Residency, Reciprocity & Appeals

• Manage and assist with residency, reciprocity, and residency appeal processes in accordance with state regulations and university policies.
• Advise students, families, and campus partners regarding eligibility requirements and application procedures.
• Maintain records, communicate decisions, and support compliance and reporting activities.

Application Processing

• Initiate the processing of undergraduate admission applications and related transactions.
• Monitor workflow, identify processing issues, and provide support to staff.
• Contribute to process improvements that enhance efficiency and service.
• Identify and research potential fraudulent applications.

Re-Entry and Non- Degree Student Admissions

• Review and evaluate applications from returning students.
• Coordinate admissions decisions, applicant communications, and related records management.

Student Services & Administrative Support

• Provide exceptional customer service to students, families, faculty, staff, and visitors.
• Collaborate across campus to resolve student issues and support enrollment goals.
• Assist with training, operational projects, and continuous improvement initiatives.
• Perform other duties as assigned.

International, ESL (Back-up)

• Ensure compliance with applicable university, state, and federal requirements.
• Provide back up review and process of international, ESL prospect students.

Department:

The Admissions Office is responsible for recruiting and admitting students. The office hosts formal tours for prospective students and oversees the processing of undergraduate and graduate applications and transfer credits. Prospective students can apply directly to UW-Stout Polytechnic through the Universities of Wisconsin website or the Common Application.

The UW-Stout Polytechnic Admissions Office is committed to creating an inclusive campus community that is fully engaged in supporting student success. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Compensation:

Minimum starting salary of $18.50, commensurate with qualifications and experience.

A six-month probationary period is required

The University of Wisconsin-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

Required Qualifications:

• High school diploma or equivalent.
• Two years of customer service, administrative, clerical, data entry, or related experience; postsecondary education may substitute for experience.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Effective written, verbal, and interpersonal communication skills.
• Experience using computer applications, databases, and Microsoft Office products.
• Ability to learn and apply policies, procedures, and technology systems.

Preferred Qualifications:

• Associate’s degree.
• Experience in higher education, admissions, student services, customer service, or a related field.
• Experience working with student information systems, CRM platforms, or other database systems.
• Experience reviewing information for accuracy and completeness.
• Experience handling confidential information and maintaining accurate records.

How to Apply:

Complete applications received by end of day, August 30, 2026, are ensured full consideration. Applications submitted after August 30, 2026, may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

Cover letter (* See below)

Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Cecily Hornady-Lannon

Email: [email protected]

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Julie Zack

Email: [email protected]

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.