The posting
Job Description
Join a federally funded clinical and translational research laboratory whose active portfolio spans immune resilience, biological aging, military performance, infection, asthma, exercise physiology, heat stress, and trauma, with scientific output reaching multispecialty journals including Nature Communications and Aging Cell. The Research Coordinator holds operational and administrative responsibility for the day-to-day execution of this portfolio.
This position may be filled at multiple education and training levels, including candidates with a bachelor’s degree in biology, public health, or a related field (with substantive clinical research coordination experience) and candidates with a master’s degree. The specific appointment will be calibrated to the candidate’s background and the laboratory’s active operational needs.
Reporting to the Principal Investigator, the Research Coordinator plans, directs, and supervises the complex administrative and fiscal functions of the laboratory’s active research initiatives. Core responsibilities include coordinating study operations across multiple protocols, managing budgets and tracking expenditures against federal sponsor requirements, supporting regulatory and compliance activities (IRB submissions and modifications, Good Clinical Practice adherence, institutional reporting), supervising and mentoring lower-level research staff, monitoring resource utilization and procurement, facilitating communication across investigators, staff, institutional partners, and sponsor contacts, and ensuring that the laboratory’s federally funded programs execute on schedule and in compliance with institutional and sponsor requirements.
The role requires sound judgment, operational discipline, and the capacity to coordinate across a multi-institutional research environment spanning UT Health San Antonio, the South Texas Veterans Health Care System, the Foundation for Advancing Veterans Health Research, and federal sponsor contacts. The successful candidate will contribute materially to the laboratory’s capacity to execute its scientific mission.
Responsibilities
- Responsible for the complete administrative research process for a defined group to include pre/post award activities and regular communications and meetings with faculty and staff.
- Coordinates multiple research protocols and grant submissions; monitors budgets, spending, purchasing and participant payments.
- May conduct literature searches and assist with publications.
- Prepares and submits regulatory documents to the Institutional Review Board to obtain and maintain approval for research studies.
- Monitors ongoing activities to ensure compliance with local, state & federal regulations.
- Coordinates educational sessions and journal review meetings; collaborates to provide education and proctor/mentorship opportunities; may oversee the activities of student associates.
- Maintains research subject files for each study and enters all subject data into research database.
- Performs all other duties as assigned.
Qualifications
- The lab is currently engaged in exciting, state-of-the-art, multidisciplinary projects focused on infection, aging, asthma, and exercise, and job duties are aligned with these research initiatives.
- Demonstrated knowledge in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects.
- Working knowledge with electronic health record systems and familiarity with medical terminology.
- Ability to coordinate the diverse components of the project by quality project planning, execution and change control to achieve required balance of time, cost and quality.
- Strong written and verbal communication skills to include the ability to generate high quality, technical writing and written/oral presentations.
- Proficient in using Microsoft Office (Word, Excel, PowerPoint) and databases.
- Detail oriented with meticulous planning, organizational and negotiating skills.
Education:
- Bachelor's degree in a related field is required.
Experience:
- Five (5) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.
About Us
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
