The posting
Job Description
The School of Social Work and Criminal Justice (SSWCJ) has an outstanding opportunity for a Program Specialist to join their team.
About this Opportunity
Reporting to the SSWCJ Director, the SSWCJ Program Specialist advances the School’s academic and field education priorities, contributing to both short- and long-term planning that ensures students receive a high-quality educational experience. Serving as a central coordinating partner across the School’s leadership, faculty, staff, and student community, this role provides analytical, operational, and communication support that keeps programs aligned and functioning effectively. The Program Specialist also maintains strong relationships with external community partners who provide field learning opportunities, ensuring seamless collaboration between campus and the broader professional community. This position carries significant administrative responsibility and requires independent judgment, discretion, and a strong commitment to cohesive program operations.
Key Responsibilities
Academic and Field (Internship) Program Operations (60%):
- Develop, organize and maintain confidential documentation pertaining to academic and field (internship) planning processes for the Dean, Administrative and Program Directors, and Program Chairs and advise them on policy compliance and procedural issues.
- Apprise the Dean, Administrative and Program Directors, Program Chairs, faculty, and staff of program-related activities, priorities and deadlines; formulate recommendations and help problem-solve; ensure that priorities and obligations are met through vigilant oversight of deadlines and schedules and direct support.
- Lead, plan, staff and execute academic and field program events.
- Manage and maintain the practicum student database (PRISM). Input, manage and ensure data accuracy for student, agency and tracking student placements.
- Develop, implement, and assess strategic communication plans for SSWCJ academic and field (internship) programs. Direct the creation of content, and schedule/share content through various mediums; social media, university channels, etc. Ensure accuracy of written materials and maintain SSWCJ website managing all content updates.
Curriculum Management (20%):
- Lead the SSWCJ course scheduling and curriculum management entry process functions. Manage the curriculum process for all programs in collaboration with Program Chairs and Directors.
- Course Schedule Production: Manage the implementation of the quarterly teaching schedule with input from Program Chairs and Directors. Serve as the liaison with the UWT Registrar to construct and update the Time Schedule and associated classroom needs in accordance with established production deadlines. Maintain a database of the current and historical course schedule. Manage classroom scheduling requests considering all constraints and special needs.
- Curriculum Maintenance: Work in collaboration with School’s faculty to review and update curriculum as needed. Serve as liaison with campus and university curriculum and registration offices to problem solve and implement changes to the curriculum. Regularly review the curriculum and recommend changes to improve implementation of courses and accessibility of degrees.
Admissions Support (20%):
- In partnership with the Admissions Manager and Recruiter, provide prospective students program information and application requirements, and serve as a point of contact for prospective students, current students, faculty, staff and community constituents regarding SSWCJ programs.
- Collaborate with the Admissions Manager and Recruiter to manage students’ records through various stages post admission.
- In collaboration with the Admissions Manager and Recruiter monitor student enrollment data in the school to assist in setting and meeting enrollment goals.
Required Qualifications
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
- A Bachelor’s degree in Business, Public Administration or related fields and a minimum of two years of experience in program administration or related experience.
Additional Qualifications
- Demonstrated ability to work independently and within teams.
- Strategic and problem-solving experience with superior planning and organizational skills. Demonstrated ability to work effectively and cooperatively with a wide range of constituencies.
- Experience in event planning and implementation.
- Strong time management and attention to detail; ability to multi-task; ability to prioritize competing demands to successfully meet deadlines and project milestones; flexible and resourceful.
- Strong verbal and written communication skills; proven ability to handle executive-level confidential information with a high degree, discretion, and diplomacy.
- Advanced knowledge of Microsoft Office Suite (including Word, Excel, and Access) and experience with other software functions for producing reports, creating charts, etc.
- Ability to manage, edit, and maintain web and social media platforms.
- Demonstrated commitment to inclusivity and working with diverse populations.
- Must have a reliable source of transportation.
Preferred Qualifications
- Three or more years of administrative experience.
- Experience working within higher education curricula, policies, and procedures.
- Experience with university or college admissions processes.
- Customer service or relations background.
Working Conditions
- Work hours M-F 8am – 5pm.
- Cubicle/open workspace environment.
Application Requirement
This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.
- Your letter should outline your interest in the position, highlight relevant experience or qualifications, and explain how you would add value to the team or organization. It must be specific to this role.
Compensation, Benefits and Position Details
Pay Range Minimum:
$61,368.00 annual
Pay Range Maximum:
$66,000.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
