Executive Assistant

Vapi (/ˈVɑːpi/):

- Voice AI that resolves, not transfers

- Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life

- Trusted by 1 million developers building the future of voice agents

- Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised

- Try talking to Vapi now! https://vapi.ai/

VAPI (/ˈVⱭːPI/):

- Voice AI that resolves, not transfers

- Powering 1 billion calls for companies like Amazon Ring, Intuit, ServiceTitan, and New York Life

- Trusted by 1 million developers building the future of voice agents

- Backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and more with $72M raised

- Try talking to Vapi now! https://vapi.ai/

WHY WE’RE HIRING THIS ROLE:

- We're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level. You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion.

WHAT YOU’LL DO:

• 30 Day:
• Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales. Take ownership of calendars, scheduling, travel, and meeting logistics.
• Build relationships across Finance and key cross-functional partners.

• 60 Day:
• Independently manage complex calendars, travel, expenses, and executive communications.
• Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.
• Own operational processes that keep the Finance organization running smoothly.

• 90 Day:
• Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving.
• Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks.
• Serve as the connective tissue across Finance, GTM, and executive leadership.

WHO YOU ARE:

- 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.

- Exceptionally organized, proactive, and calm under pressure.

- Exercises outstanding judgment and discretion with confidential information.

- Strong written and verbal communicator.

- Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.

- Thrives in fast-moving environments where priorities shift quickly.

- Takes ownership, follows through, and enjoys making executives and teams more effective.

HOW WE WORK:

• Build something worthy of love
• Craft matters. We aim to build products and experiences customers genuinely love, not just tolerate.

• Commit and follow through
• We finish what we start and build trust by being people others can count on.

• Why not today?
• We value urgency and momentum. The fastest path to customer value usually wins.

• Seek raw input
• We go directly to customers, data, and teammates instead of relying on summaries or assumptions.

• It’s our problem
• We operate as one team. We share credit, own mistakes together, and support each other when things get hard.

• Be direct and kind
• We give feedback clearly, respectfully, and without delay.

WHY VAPI:

- Generational impact: Build the human interface for every business

- Ownership culture: Many of us are previous founders

- Kind team: The founders, Jordan and Nikhil, are Canadians

- Tier-1 Investors: YC, KP seed, Bessemer Series A

WHAT WE OFFER:

- Real stake: We offer a competitive salary and excellent equity ownership

- Comprehensive health coverage: medical, dental, and vision plans

- Team love: We love hanging out, and we do quarterly off-sites

- Flexible time off: take what you need

- More: catered meals, transportation, gym, and a $10k annual L&D budget