Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowFirst seen 2 days ago

Event Planning Coordinator

Vets Hired787 open roles

Where
Arlington, Virginia, United States
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowEvent Planning CoordinatorVets Hired · Arlington, Virginia, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Vets Hired's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 2 days ago

The posting

Job Summary

The Event Planning Coordinator plays a key role in supporting fundraising and special event initiatives by assisting with planning, coordination, and execution of donor-focused events and campaigns. This position works closely with a small, collaborative team and volunteers to manage event logistics, data, financial processes, and administrative support. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while delivering high-quality service to internal and external stakeholders.

Key Responsibilities

Event Logistics

  • Assist in planning and executing a variety of donor and fundraising events from start to finish
  • Coordinate event logistics including venues, catering, vendors, entertainment, audiovisual needs, and staging
  • Research, secure, and manage vendors while ensuring compliance with organizational guidelines
  • Implement risk-reduction and safety procedures for all events
  • Recruit, schedule, train, and coordinate volunteers
  • Attend events to oversee setup, execution, and teardown
  • Serve as a primary point of contact for vendors, sponsors, volunteers, and attendees
  • Support preparation of accessible digital event communications and materials
  • Assist with virtual or hybrid event production, including technical and multimedia support when needed

Event Data Management

  • Collect, organize, and maintain comprehensive event data, including guest information, sponsorships, seating, and notes
  • Manage auction item data and documentation in compliance with established standards
  • Track donations and revenue, ensuring accuracy and timely data entry
  • Identify and correct data discrepancies
  • Generate reports from multiple systems as required

Financial Support

  • Assist with monitoring and managing event budgets
  • Review revenue, accounts receivable, and accounts payable reports for accuracy
  • Research discrepancies and outstanding balances in collaboration with finance staff
  • Process vendor payments, contracts, and invoices through financial systems
  • Follow established funds handling and payment processing procedures

Administrative & Support Services

  • Maintain regular communication with team members and volunteers to support project goals
  • Respond to internal and external inquiries in a timely and professional manner
  • Assist with leadership, board, and committee meetings, including logistics and documentation
  • Prepare presentations, correspondence, reports, and meeting minutes
  • Support special projects and ongoing administrative initiatives as needed

Qualifications

  • High school diploma or equivalent required
  • Minimum of three (3) years of experience in administrative support, project coordination, and/or event management
  • Experience with event planning, organizing, or event management systems preferred
  • Proficiency with web conferencing tools (e.g., Zoom, Microsoft Teams)
  • Strong ability to manage multiple tasks concurrently and meet deadlines
  • Intermediate proficiency in Microsoft Word, Excel, and PowerPoint (advanced skills preferred and may be assessed)
  • Strong analytical, decision-making, and problem-solving skills
  • Excellent written, proofreading, and verbal communication skills with strong attention to detail
  • Ability to work collaboratively in a team environment and interact professionally with diverse stakeholders
  • Self-motivated, adaptable, diplomatic, and able to work effectively in a changing environment
  • Ability to transport materials and supplies to and from meetings and events and assist with moving equipment when necessary
  • Access to reliable transportation
  • Must be at least 18 years old and able to pass a background check

Preferred (Not Required)

  • Experience in a nonprofit environment
  • Experience with digital or virtual event production
  • Design experience using tools such as Canva or similar platforms
  • Knowledge of basic email marketing concepts
  • Experience with reporting or data visualization tools
  • Familiarity with collaboration platforms and document management systems
  • Experience with vendor negotiation and contract review
From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Vets Hired's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Vets Hired's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Vets Hired's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.