Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 5 days ago

Administrative Support and Order Processing VA

Virtual Colleague Philippines61 open roles

Where
Remote
Work mode
Remote
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowAdministrative Support and Order Processing VAVirtual Colleague Philippines · Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Virtual Colleague Philippines's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Virtual Colleague Philippines postings stay open a median of 8 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 5 days ago

Virtual Colleague Philippines median: 8 days open

The posting

Virtual Assistant (Administrative Support and Order Processing VA) Position: Virtual Assistant (Fulltime) Location: Remote (UK Hours) About the company: A promotional products distributor that provides branded merchandise for businesses. Our products include items like mugs, pens, bags, and key rings, all designed to help companies market their brands effectively. As we continue to grow, we seek to outsource administrative tasks to a skilled Virtual Assistant (VA) who can support our sales team and ensure smooth operations. Job Overview: We are looking for a detail-oriented and organized Virtual Assistant to assist with the administrative side of our promotional products business. This role will involve processing orders, managing customer and supplier communication, and handling invoicing, purchase orders, order tracking, and other administrative tasks. The ideal candidate should be comfortable with customer interaction via email and phone calls, and able to use software systems to track and manage orders. Key Responsibilities: Order Processing: Manage and process orders from quotation to delivery, including invoicing, purchase orders, and supplier communication. Customer Interaction: Handle emails and phone calls to communicate order statuses, delivery tracking, and resolve any issues. Supplier Coordination: Send purchase orders to suppliers, check order acknowledgments, and confirm delivery dates. Follow up with suppliers for proof approval, stock updates, and issue resolution. Order Tracking: Maintain up-to-date tracking information and communicate with customers regarding delivery dates and delays. Problem-Solving: Resolve any issues or delays with suppliers, shipping, or products. System Use: Use JobMGT software to track orders and ensure the process is completed efficiently and accurately. Documentation & SOP Management: Follow standard operating procedures (SOP) and assist in creating, updating, and refining these documents to ensure smooth workflow. Key Qualifications: Experience: Proven experience in administrative roles, preferably within a sales or distribution environment. Communication Skills: Fluent in English, with strong written and verbal communication skills for emails, phone calls, and Zoom interactions. Attention to Detail: Ability to ensure accuracy in processing orders, handling payments, and confirming deliveries. Technical Skills: Comfortable using software systems (JobMGT) and basic office tools (e.g., email, phone, Zoom, etc.). Problem-Solving: Strong ability to troubleshoot and resolve issues with suppliers and shipments promptly. Working Hours: Monday to Friday, UK business hours Full Time – 9am to 5.30pm UK hrs Training: Initial training will be provided via Loom videos and documentation, including an SOP (Standard Operating Procedure) to ensure smooth task management. Ideal Candidate: Fluent in English with clear communication skills. Experienced with administrative tasks and capable of managing multiple tasks simultaneously. Proactive, organized, and able to work independently while staying aligned with the company’s goals. Comfortable working remotely and participating in virtual meetings via Zoom.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Virtual Colleague Philippines's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Virtual Colleague Philippines's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Virtual Colleague Philippines's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.