The posting
Are you someone who thrives on creating structure, keeping people connected and making sure everything runs smoothly behind the scenes? Do you enjoy balancing planning, coordination and officesupport in a dynamic professional environment?
For our Audit practice, we are looking for an Audit Planning & Office Coordinator. In this role, you will play a key part in coordinating audit planning for teams across locations while also supporting our Stellenbosch office with day-to-day coordination and team activities. You bring overview, anticipate what is needed and ensure colleagues can focus on their work while knowing everything around them is well organised.
What will you do?
As Audit Planning & Office Coordinator, you are the central point of contact for audit planning and office coordination in Stellenbosch. You work closely with audit managers and team leaders in the Netherlands and South Africa to ensure resources are allocated effectively and teams know what to expect.
Your responsibilities include:
Audit Planning
- Creating and maintaining audit planning schedules.
- Coordinating capacity and availability with managers and team leaders.
- Identifying planning bottlenecks and proactively proposing solutions.
- Scheduling client meetings, internal meetings and project milestones.
- Monitoring deadlines and helping ensure projects stay on track.
- Supporting continuous improvement of planning processes and reporting.
Office Coordination
- Acting as the local point of contact for the Stellenbosch office.
- Coordinating office-related activities and practical arrangements.
- Supporting the senior office management team with calendar coordination and administrative matters.
- Supporting onboarding activities for new colleagues.
- Organising team events, celebrations and employee wellbeing initiatives.
- Coordinating office suppliers and local facilities where required.
- Helping create a positive and professional working environment for colleagues.
Who are you?
You enjoy bringing order to a dynamic environment and naturally take ownership. You are organised, service-minded and able to maintain overview, even when priorities change. You communicate confidently with colleagues at different levels and know how to balance multiple interests while keeping the bigger picture in mind.
What we are looking for:
- Bachelor's degree in Office Management, Business Administration, Hospitality Management or a related field.
- At least 3 years of experience in a planning, office management, executive support or coordination role.
- Strong organisational and administrative skills.
- Excellent communication skills in English, both written and verbal.
- Experience working with Microsoft Office and planning systems.
- A proactive mindset and the ability to work independently.
- Strong attention to detail and the ability to manage multiple priorities simultaneously.
What can you expect from us?
At Visser & Visser, we believe that great results start with great people. You will join an organisation where collaboration, trust and personal attention are central.
We offer:
- A varied role combining strategic planning and people-focused office coordination.
- An opportunity to work with colleagues in both South Africa and the Netherlands.
- A position where you can make a visible impact on team effectiveness and employee experience.
- A supportive and professional working environment.
- Opportunities for personal and professional development.
- Competitive employment conditions.
What matters to you?
Only you know what your ideal job looks like. Perhaps it is helping teams perform at their best. Perhaps it is bringing people together and creating structure where others see complexity. At Visser & Visser, we would love to hear what matters most to you. It is not a requirement for your application, but it is something we would like to discuss during the interview process.
