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Open nowPosted 14 days ago

Reporting Specialist

@Vote14 open roles

Where
United States, Remote
Work mode
Remote
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Your applicationOpen nowReporting Specialist@Vote · United States, Remote

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on @Vote's own form.

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.8%1 day
  2. 3.6%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.0%30 days
This job: posted 14 days ago

The posting

@Vote, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.

JOB DESCRIPTION:

@Vote is seeking a detail-oriented and strategic Reporting Specialist to lead and support our grant and reporting efforts. The ideal candidate is detail-oriented, proactive, and passionate about civic engagement, with experience in nonprofit development, grant management, fundraising operations, and organizational reporting.

This role requires approximately 40% travel, including a monthly visit to our headquarters.

RESPONSIBILITIES:

  • Manage relationships for new grant opportunities from foundations, corporations, and government sources aligned with our mission
  • Maintain and manage a grant pipeline and funding calendar
  • Track trends in funding for civic engagement and voter education
  • Manage our HubSpot CRM for reporting, staff troubleshooting, and contact management needs
  • Write, edit, and submit high-quality program reports on a weekly basis
  • Collaborate with leadership to gather program data, budgets, and impact metrics
  • Tailor proposals to align with funder priorities and organizational goals
  • Ensure timely submission of grant reports and compliance with funder requirements
  • Track grant deliverables, deadlines, and outcomes
  • Maintain accurate records of all grant and program activity
  • Build and maintain relationships with grantmakers and funding partners
  • Assist in stewardship efforts, including updates, reports, and communications
  • Represent the organization in trainings and meetings as needed
  • Work closely with leadership, communications, and program teams to align funding with organizational priorities
  • Support broader fundraising and development initiatives as needed
  • Travel with fundraising team to support organizational meetings and grant based discussions

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree or equivalent experience in nonprofit management, communications, public policy, or related field
  • Experience in grant writing, fundraising, or nonprofit development
  • Proven track record of securing grants or managing fundraising reporting (preferred)
  • Strong writing, editing, and storytelling skills
  • Excellent organizational and project management abilities
  • Familiarity with civic engagement, voting rights, or grassroots organizing
  • Ability to work independently and manage multiple deadlines

“WOW” SKILLS:

  • Experience with grant databases (e.g., Foundation Directory, Instrumentl)
  • Budget development and financial literacy for grant proposals
  • Knowledge of compliance requirements for 501(c)(3) organizations
  • CRM or donor management system experience
  • Passion for grassroots organizing

All applicants will be subject to a background check and would be required to sign an NDA for employment.

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  1. A CV for this posting

    Written against @Vote's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on @Vote's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    @Vote's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

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  6. The interview in your calendar

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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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