The posting
Job Purpose & Position Overview This position will be a part of the Planning and Development Office team and be responsible for providing essential support for both grant administration and Winnebago Health Foundation (WHF) activities. Grant work can include researching opportunities, cultivating funders, coordinating partners’ meetings, writing, project management, and submission support. Foundation work can include scheduling, prospect research, data entry and upkeep, donor cultivation, Board Support, drafting correspondence, and other activities that support Foundation growth. Time management skills are critical for success in the important position. The P&D Administrative Assistant will work closely with the Planning & Development Manager and other WCHS program staff to ensure Planning and Development departmental responsibilities are carried out as efficiently and thoroughly as possible. Specific Job Duties/Responsibilities:
Demonstrate the Winnebago Comprehensive Healthcare System’s and the Winnebago Tribe’s core mission, vision, and values Understand service gaps and needs identified by WCHS strategic planning Research grant opportunities and coordinate WCHS program outreach in cooperation with WHS Grant Specialist and Planning & Development (P&D) Manager Coordinate grant application preparation and submission as needed Research WHF donor prospects and update donor database in conjunction with P&D Manager Support protocol development as relates to WHF databases, acknowledgement opportunities, and other WHF priorities Works with WCHS staff to identify and prioritize project needs Prepare and log correspondence to encourage funder cultivation (P&D grant management) and thank supporters (WHF). Provide timely advice and information on funding opportunities, requirements and procedures Troubleshoot conflict resolution with various program/project staff and between agencies/organizations Serve as liaison, when appropriate, to WHCS P&D staff and external and internal stakeholders Work with WCHS Planning & Development Grants & Compliance Specialist to ensure all pertinent documents are stored for easy retrieval . Support development of an information bank to facilitate data-gathering and retrieval Other duties as needed. Duties listed are only illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Required Qualifications/Skills:
Post-high school education helpful; writing skill important Excellent organizational and time-management skills Knowledge of WCHS/Winnebago Tribe grant programs preferred Ability to comprehend grant documents and support Program Managers and P&D Grant Specialist in grant readiness, preparation, and submission Ability to understand programs and funding requirements of WCHS and in relation to specific applications Ability and willingness to communicate in all mediums: electronically, verbally, virtually, in-person Strong people skills and demonstrated emotional intelligence Strong research skills and knowledge of information sources Facility in developing productive relationships with WCHS program staff, community partners, and with potential funders Ability to handle confidential matters with utmost integrity Ability to work flexible hours/shifts Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) Ability to read, write and speak English fluently Enthusiastic, creative, flexible, and dedicated to the challenges of helping other people Professional in communications, appearance, relationships, and responsiveness Self-starter with the ability to perform with little or no direct supervision Collaborative perspective that encourages cooperation between team members Understanding of the two entities supported by the WCHS Planning & Development Office (WCHS and the Winnebago Health Foundation), their relationship to each other, and their separate roles in organizational support Strong organizational skills — attention to detail and ability to successfully juggle various tasks and steer to completion A self-starter mindset; willingness to take initiative and tackle complex challenges head-on without being asked to Strong verbal and interpersonal communication skills Persistence and strong problem-solving skills Ability to pass drug screen and background checks Must have a valid US Driver’s license
Training Requirements:
Must be willing to pursue professional certification and/or training as directed, including possibility of travel for professional development
Physical Requirements:
Normal to medium office work which includes the ability to lift up to 10 – 50 lbs Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment While performing daily duties, the employee is regularly required to talk, hear and comprehend Ability to drive company owned or personal vehicle
Mental Requirements:
Reading and writing with above-average comprehension skills Budgetary understanding, development, and presentation skills Social interaction skills Reasoning/Analysis Organizational acumen and discipline necessary to complete assignments in logical order Works with minimal to no supervision
Language Requirements:
Must possess the ability to read, write, and speak the English language fluently Must be able to continually and effectively employ professional verbal and written communications skills
Certificates, Licenses & Registrations:
All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.
Please note the position description duties, responsibilities, and activities may change at any time with or without notice.
