The posting
Based in Edmonton and with an enviable track record of growth over 30 years, Westcorp is a comprehensive real estate development, investment, and management company specializing in residential, retail, office, hospitality, and mixed-use properties. Retaining an ownership interest in most of the properties it has developed, Westcorp has built a very substantial portfolio of income-producing properties in Western Canada. We are looking for an Office Administrator to join our team, working in person out of our Edmonton Office. This role is not eligible for hybrid or remote work. The Office Administrator supports the day-to-day operations of the Edmonton office, serving as the first point of contact for visitors and callers while providing administrative support across operations, human resources, and finance. This in-office role plays a key part in creating a professional, welcoming office environment and ensuring core administrative processes, such as onboarding, payroll support, and document management, are completed accurately and efficiently. Who You Are:
You have excellent verbal and written communication skills You are patient, adaptable, and take pride in creating a welcoming, cohesive and supportive work environment You understand the importance of confidentiality, particularly when handling employee and payroll information You are highly organized, with the ability to multitask, prioritize, and meet deadlines You proactively seek out tasks during downtime and slow periods in the office Your peers would describe you as positive, professional, and approachable You enjoy learning new systems and supporting multiple teams You are respectful and comfortable working with people from diverse backgrounds and circumstances
Primary Key Responsibilities: Reception & Office Operations
Manage telephone and walk-in traffic at the reception area Distribute mail and maintain office and stationery supplies Ensure common areas, including the kitchen/lunchroom, are clean, stocked, and well-maintained Coordinate courier services, parcel pickup/drop-off, and corporate errands as required
Administrative & Cross-Department Support
Provide administrative assistance to leadership and multiple departments as required Maintain effective communication with internal teams and support reporting and documentation needs Assist with general office coordination, scheduling, and day-to-day operational tasks
Human Resources & Payroll Administration
Support employee onboarding by preparing documentation, setting up employee records, and welcoming new hires Guide new employees through payroll processes, policies, and the employee playbook Provide basic payroll administration support, including data entry, document tracking, and coordination with payroll systems Assist with maintaining accurate and confidential employee records
Finance & Accounts Payable Support
Upload and manage accounts payable and receivable documentation within internal systems Maintain, file, and keep current corporate records for the organization Reconcile corporate credit card transactions and route documentation for approval Support finance team processes by ensuring documentation is complete, accurate, and submitted on time
General Office Support
Assist with company events, employee initiatives, and internal coordination Support other administrative and operational duties as required to ensure an efficient office environment Be a champion of office culture, plan quarterly catch-ups, assist with the organization of the holiday party and semi-annual events as needed
Required Skills and Abilities:
Intermediate proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Canva and Teams Experience using administrative systems for document managing and data entry Strong attention to detail, particularly when handling financial and HR-related information Minimum 3+ years of administrative experience, preferably in an office, HR, or finance support role
