The posting
External Applicants:
Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.
Cover Letter and Supporting Documents:
- Navigate to the "My Experience" application page.
- Locate the "Resume/CV" document upload section at the bottom of the page.
- Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.
Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.
Current Employees:
Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.
A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.
Job Description Summary
Responsible for annual physical business asset inventories and administration of business assets in Workday, record retention, and other related duties as assigned. Working under minimal supervision, manages the accurate and timely capitalization and accounting of business assets and plant fund, maintenance of Capital Projects including creation, modification and closure, training programs and customer service, audit support and assistance, and compliance with federal regulations/ agency requirements and University policies and procedures pertaining to inventory control, reporting, cost recovery, and accountability.
Job Description
Essential Functions:
- Assists in accounting, administration, and reporting of capital projects and maintains strong working relationships across campus
- Through collaboration with project managers, capitalizes/expenses capital projects including capture of data on newly created business assets
- Maintains Construction in Process account to include manual additions and expenses, balance analysis and roll forward.
- Manages inventory control including conducting annual physical inventories of Business Assets and creating strong relationships across campus to support the control process.
- Maintains and updates Business Assets in ERP system by entering changes, adjustments, and deletions as found during the physical inventory process or during asset lifecycle management
- Maintains day to day operations of debt portfolio including processing invoices and monthly reconciliations
- Assists with preparation of debt draws as they relate to capital project expenditures
- Develops and facilitates ongoing training workshops in the areas of financial project management and business asset lifecycle events for end users
- Communicates with the campus end users to provide customer service and support within capital projects and business assets
- Reconciles various General Ledger accounts
- Creates and maintains written accounting policies, procedures and system documentation
- Analyzes University business asset and capital project processes and suggests/implements improvements
- Performs other related duties as assigned
Minimum Qualifications:
Bachelor’s degree in Accounting preferred, or 3 to 5 years related work experience, or an equivalent combination of education and experience. Experience at an institution of higher education preferred. Experience with Workday Financial Management preferred.
Knowledge, Skills, Abilities:
- Knowledge and application of accounting principles and practices
- Proficiency in Microsoft Office (Excel, Word), Proficiency in Google Workspace
- Ability to display keen attention to detail and deadlines
- Ability to analyze and interpret policy and procedural questions
- Ability to analyze and interpret financial data
- Ability to organize workflow and coordinate activities
- Strong verbal and written communication skills and ability to work effectively within a diverse campus community.
- Leadership skills that promote integrity, effective communication, and motivation of staff and colleagues.
- Ability to work positively in a demanding, fast-paced, team-oriented environment – both independently as well as collaboratively.
- Ability to handle sensitive information in a confidential manner.
Additional Job Description
This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Time Type Requirement
Full time
Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.
