The posting
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Job Description Summary
This position is responsible for administrative and program coordination for Student Affairs (60%) and Academic Excellence and Bar Support (40%) within the Wake Forest University School of Law. The Coordinator supports student engagement, academic success and bar preparation through responsive student service, organized office operations and maintaining accurate, confidential records. The position reports to the Assistant Dean for Student Affairs, with a dotted-line reporting relationship to the Assistant Dean of Academic Excellence and Bar Support.
Job Description
Essential Functions:
Student Affairs (60%)
- Assist in the coordination of Student Affairs programs, assessment activities, and major Law School events, including Foundations Week, Awards Ceremony, and Hooding & Commencement.
- Advise and support student organizations on programs, activities and administrative processes; coordinate efforts and help ensure compliance with Law School and University policies.
- Provide confidential administrative support for student support cases; maintain documentation, monitor deadlines, prepare materials and schedules, and complete administrative follow-through under the direction of Student Affairs leadership.
- Coordinate daily Student Affairs Office operations, calendars and meetings; welcome visitors, manage telephone and email inquiries, and facilitate timely responses or referrals. Resolve routine scheduling conflicts and coordinate priorities with Academic Excellence and Bar Support.
- Track Student Affairs projects, processes and deadlines; research administrative questions and summarize findings. Prepare correspondence, reports, presentations, agendas and minutes; maintain organized physical and digital records, update web content, and provide accurate guidance on established procedures and resources.
- Coordinate Student Affairs purchasing and office supplies; process invoices and expenses, track expenditures, reconcile purchasing-card transactions, and maintain financial documentation in accordance with University policies.
Academic Excellence and Bar Support (40%)
- Coordinate administrative support for the Academic Excellence Program, including support for workshops, information sessions, and other programs. Arrange calendars, meetings, food purchases, facilities, materials and communications for student programming; maintain program records; and support Academic Excellence Leader onboarding, scheduling and time tracking.
- Coordinate administrative and logistical support for bar support programming, including communications directing with graduates, sponsors, and alumni through the ABC program, and bar examination support site trips.
- Support budget administration for Academic Excellence and Bar Support; process invoices and expenses, track expenditures, reconcile transactions, and maintain accurate financial records.
Other Functions:
- Participate in departmental and University special projects as assigned.
- Perform other related duties as assigned.
Required Education, Knowledge, Skills, Abilities:
- Associate’s degree and two years of relevant administrative, program coordination, event planning or customer service experience. Related work experience may substitute for the degree on a year-for-year basis.
- Working knowledge of Google Workspace and Microsoft Office, including Word, Excel and PowerPoint, with the ability to learn new software and systems.
- Strong written and verbal communication skills and the ability to provide welcoming, responsive service to students, faculty, staff and other constituents.
- Strong organizational skills and attention to detail, with the ability to manage competing priorities, maintain accurate records and meet deadlines.
- Sound judgment, discretion and the ability to protect sensitive and confidential information and refer matters appropriately.
- Ability to work collaboratively with people of varied backgrounds, adapt to changing circumstances, and resolve routine administrative problems.
Preferred Education, Knowledge, Skills, Abilities:
- Bachelor’s degree and one year of relevant administrative, program coordination, event planning or customer service experience.
- Experience working in higher education, particularly in student affairs, academic support, or student programming.
- Experience planning and coordinating large-scale events.
- Advanced technology skills, including experience using digital tools to improve services, workflows, or administrative processes.
- Experience with process improvement and managing projects from planning through completion.
Accountabilities:
- Reports to the Assistant Dean for Student Affairs, with a dotted-line reporting relationship to the Assistant Dean of Academic Excellence and Bar Support. Coordinates workload and deadlines with both supervisors within the 60% Student Affairs and 40% Academic Excellence and Bar Support allocation.
- Exercises judgment in routine office operations, scheduling and inquiry triage within established policies; refers to sensitive matters, policy exceptions and competing priorities requiring direction to the appropriate supervisor.
- Provides financial processing and budget-tracking support under established University procedures and supervisory direction.
- Has no supervisory responsibilities. Support for Academic Excellence Leaders is limited to administrative coordination.
Physical Requirements:
- Perform primarily office-based work, including extended periods of computer use in a stationary position, with changes in position as needed.
- Move between office and event locations and occasionally stand, bend, and move supplies or materials weighing up to 20 pounds; assistance or equipment may be used.
Environmental Conditions:
- Work primarily in a standard office environment at the Worrell Professional Center on the Reynolda Campus. No adverse environmental conditions are expected.
- Work a regular schedule of 37.5 hours per week. Occasional evening or weekend work may be required for Law School programs and events.
Wake Forest University School of Law Statement of Non-Discrimination and Equality of Opportunity:
Wake Forest University School of Law will foster and maintain equality of opportunity for students, faculty, and staff, without discrimination or segregation on the basis of race, color, ethnicity, religion, national origin, sex, gender, gender identity or expression, sexual orientation, age, disability, genetic information, or military status.
Wake Forest University Statement:
Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability, and veteran status and encourages qualified candidates across all group demographics to apply.
Additional Job Description
This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.
Time Type Requirement
Full time
Note to Applicant:
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Equal Opportunity Statement
The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.
Accommodations for Applicants
If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.
