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Open nowPosted 11 hours ago

Fit-Out Administrator

White Spot Facilities Management Services LLC

Where
Dubai, United Arab Emirates
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Your applicationOpen nowFit-Out AdministratorWhite Spot Facilities Management Services LLC · Dubai, United Arab Emirates

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on White Spot Facilities Management Services LLC's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 11 hours ago

The posting

We are seeking a well-organized and proactive Fit-Out Administrator to provide administrative and coordination support for interior fit-out and construction projects. The role involves managing project documentation, coordinating with site teams, tracking approvals, maintaining records, and ensuring smooth day-to-day project administration.

Key Responsibilities

  • Provide administrative support to Project Managers, Site Engineers, and Fit-Out teams.
  • Maintain and organize project documents, drawings, contracts, correspondence, and approvals.
  • Coordinate with site teams, subcontractors, suppliers, and internal departments.
  • Track material requests, purchase orders, deliveries, and project-related documentation.
  • Prepare daily, weekly, and monthly project reports and administrative updates.
  • Maintain records of manpower attendance, timesheets, and site staff allocation.
  • Coordinate site meetings, prepare minutes of meetings, and follow up on pending actions.
  • Assist with document submissions, material approvals, RFIs, and project correspondence.
  • Track project deadlines, pending approvals, and administrative requirements.
  • Coordinate with Procurement, HR, Finance, and Logistics for project-related requirements.
  • Support site mobilization, access permits, and other operational arrangements.
  • Ensure proper filing and updating of project records.

Requirements

Qualifications & Experience

  • Diploma in Civil Engineering – Mandatory.
  • Minimum 3–5 years of experience in construction or interior fit-out project administration.
  • UAE experience in luxury villas, high-end fit-out, or residential construction preferred.
  • Good understanding of civil works, fit-out activities, project documentation, and site coordination.
  • Proficiency in MS Office, particularly Excel, Word, and Outlook.
  • Strong communication, organizational, and coordination skills.

Salary - AED 4500 - AED 5000 per month

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  1. A CV for this posting

    Written against White Spot Facilities Management Services LLC's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

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  3. We apply on White Spot Facilities Management Services LLC's form

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  4. Every reply, sorted

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