The posting
About the Role
Whitestone Gallery is seeking a proactive, detail-oriented, and passionate Art Advisor to join our team. This role combines art advisory and sales, public relations and marketing, exhibition coordination, and gallery operations. The ideal candidate has a strong interest in contemporary art, excellent communication skills, and the ability to build meaningful relationships with collectors, clients, and industry professionals. A creative eye and basic design skills are advantageous.
Key Responsibilities
1. Public Relations & Marketing
Develop engaging press releases, exhibition texts, and marketing materials to promote the gallery and its artists.
Plan and execute public relations and marketing campaigns to strengthen the gallery’s brand presence.
Build and maintain relationships with journalists, media outlets, influencers, and industry contacts.
Manage the gallery’s social media platforms, newsletters, and website content.
Collaborate with internal teams to develop and implement marketing strategies and promotional initiatives.
2. Art Advisory, Sales & Client Relations
Promote the gallery’s artists and exhibitions while cultivating relationships with existing and prospective collectors and clients.
Respond to client inquiries, provide professional art advisory services, and address client concerns promptly and effectively.
Prepare and deliver sales presentations, negotiate transactions, and follow up with prospective buyers.
Support the development of long-term client relationships and contribute to the gallery’s sales objectives.
3. Exhibition & Art Fair Coordination
Assist with exhibition planning, curation, research, and the development of exhibition concepts.
Prepare, handle, and present artworks professionally for gallery and client viewings, including installation.
Support the gallery’s participation in art fairs and liaise with collectors, institutions, artists, and other industry professionals.
Conduct research and provide administrative support for exhibitions and related projects.
Coordinate artwork transportation, installation, and de-installation, working closely with contractors and relevant service providers when required.
4. Gallery Operations & Administration
Support daily gallery operations, including email correspondence, invoice preparation, cataloguing, and archive management.
Maintain the gallery’s presentation and visual standards, ensuring artworks and display areas are properly managed.
Maintain accurate artwork databases, inventory records, pricing lists, and records of tools and materials.
Coordinate domestic and international artwork shipments with logistics providers, ensuring proper handling and timely delivery.
Liaise and coordinate with Whitestone Gallery teams across different locations to support cross-gallery initiatives and operational requirements.
Undertake additional duties and ad hoc projects as assigned.
Requirements & Qualifications
A strong interest in contemporary art and the commercial art gallery environment.
Excellent written and verbal communication skills, with the ability to engage professionally with clients and industry stakeholders.
Strong interpersonal, presentation, negotiation, and relationship-building skills.
Good organizational skills, with the ability to manage multiple projects and deadlines simultaneously.
High attention to detail, initiative, and a proactive approach to problem-solving.
Proficiency in Microsoft Office and familiarity with digital marketing and social media platforms.
Basic design skills and proficiency in Adobe Creative Suite and/or Canva are a plus.
Ability to work collaboratively in a team-oriented, fast-paced environment.
Flexibility to support exhibitions, art fairs, artwork handling, and occasional work outside regular office hours when required.
Preferred Qualifications
Previous experience in an art gallery, auction house, art advisory, luxury retail, or a related field.
Knowledge of contemporary art, artists, and the art market.
Experience in sales, public relations, marketing, exhibition coordination, or client servicing.
Familiarity with artwork inventory systems, international shipping, and art handling procedures.
Proficiency in additional languages is an advantage.
What We Offer
The opportunity to work in an international gallery environment.
Exposure to contemporary art, exhibitions, art fairs, and collector relations.
Opportunities to develop expertise across art advisory, sales, marketing, and gallery operations.
