Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 597 days ago

Office Manager

wielandhr1 open role

Pay
$62,000 – $75,000 a yearly
Where
Fairbanks, AK
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowOffice Managerwielandhr · Fairbanks, AK

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on wielandhr's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 597 days ago

The posting

Job Overview:

MDF's Alaskan Hub is seeking a full-time Office Manager to join our team. This position is pivotal to our operations, involving a myriad of administrative tasks essential for the seamless functioning of our office and field operations.

Key Responsibilities:

Human Resources:

Coordinate with HR consultant and legal department to ensure Human Resources functions are managed and addressed. Assist with:

• Hiring and onboarding

• Implementing HR programs

• Ensuring all company policies and procedures comply with current laws and confidentiality standards

• Regularly updating the Employee Manual

Insurances:

• Handle all business insurances, including dental and health insurances with an insurance agency

Accounting:

• Send timesheets and other documents to the company’s payroll accountant in a timely manner.

• Process and facilitate payment of invoices

• Assist with generating cash calls and bank transfers when instructed

• Liaise with USA tax consultant and provide information as necessary

• Collaborate with accounts team in Australia when necessary to assist with monthly reconciliation processes.

• Work in accounting information systems, including Xero and Hubdoc.

• Clarify and provide details regarding accounting activities in the US vs. Australia

• Assist with budgeting and forecasting of field activities, including using daily field reports to identify project costs and use of consumables

• Additional duties as requested by CFO

Reporting:

• Assist with various weekly/monthly reporting tasks

• Complete daily reporting based on collation of various field reports and data

• Complete timely government reporting (biennial reporting, business licenses)

Camp/Field Management:

• Organize travel as and when required

• Help coordinate with contractors as needed

• Coordinate with the geology staff to order equipment and consumables needed in the field and assist with reconciling inventory levels on a regular basis.

• Coordinate maintenance and repairs as necessary

Other Responsibilities:

• Ensure and organized and orderly physical office space as well as electronic and physical files

• Manage company conference participation – sign up, set up, bookings, travel, any admin required

• Oversee general office tasks such as key management, equipment maintenance, IT-related issues, and cleaning

• Communicate regularly with various roles in Australia

• Identify, communicate, and implement process improvements

• May be required to run company errands using (personal or company) vehicle

• Any ad-hoc duties, as needed

Qualifications:

Experience:

• Required: Three to five years of experience in an office administration or related position with duties including basic accounting, HR compliance, contract management and inventory management

• Preferred: Experience working in the mineral exploration or related field

Education and Training:

• Required: High School diploma or GED

• Preferred: Formal education and training in accounting or bookkeeping, human resources, office administration and/or land management

• Preferred: Current driver license

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office suite, especially Excel, Word, Outlook and Teams

• Ability to read, interpret and apply local, state and federal regulations

• Strong organizational and multitasking abilities.

• Detail-oriented with a proactive approach to challenges.

• Excellent communication and interpersonal skills.

• Ability to exercise good judgement and maintain strict confidentiality

• Excellent time management skills with a proven ability to meet deadlines

• Ability to work equally well independently and with teams

• Punctual and reliable regarding scheduled work hours

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 20 pounds at times.

This is an in-office position based in Fairbanks, Alaska. Typical office hours are from 9 am to 5 pm. From May to October, the employee may be required to work early or later hours and some weekends to meet the demands of a busy field season.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

MDF’s Alaskan Hub values diversity in its workforce. All qualified candidates are encouraged to apply. We are not able to sponsor visas at this time and only applicants who are eligible to work in the US will be considered for employment.

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against wielandhr's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on wielandhr's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    wielandhr's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.