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ABOUT WILLAMETTE UNIVERSITY:
Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science.
Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, [email protected] or call us at 503-370-6210.
POSITION SUMMARY
Reporting to the Vice President of Student Affairs at Willamette University in Salem, the Dean of Students for Community Care and Inclusion serves as the senior student affairs administrator and primary manager for the Office of Student Affairs at the Pacific Northwest College of the Arts (PNCA) in Portland, with approximately 400 undergraduate and 100 graduate students, with 100 primarily first-year students reside in apartment-style living in “ArtHouse”.The Dean collaborates with campus partners across the College and the larger University community to create environments and initiatives that support students’ sense of belonging, wellbeing, and engagement that fosters students’ success. The Dean serves as the supervisor for 2 professional staff members: the Assistant Director of Student Affairs who also serves as the live-in professional for ArtHouse, and the Director of Community Care and Health Education.
The Dean oversees the advocacy and support efforts for students experiencing distress through the student CARE process that includes a multidisciplinary team that works to assist students in need of personal care and/or academic resources. The Dean also oversees the student code of conduct at PNCA which ensures the fair and equitable management of the student conduct process and student conflict resolution initiatives, and serves as a Deputy Title IX Coordinator.
The Dean ensures appropriate oversight for student events, student clubs and organization advising, and student engagement and coordinates new student orientation. The Dean serves in an on-call rotation to support on-call RAs and Campus Safety Officers and for emergency response.
The Dean of Students leads efforts to ensure the PNCA Student Affairs department fosters a welcoming campus environment, and aligns with divisional, college, and university policies and goals. The Dean serves as a relationship builder--mentoring, advising, and connecting with students and members of the campus community to identify needs and develop strategies to enhance the student experience at PNCA. The Dean collaborates with the Academic Dean, Campus Security, facilities, faculty, and staff on the PNCA and Salem campuses in accomplishing these goals.
RESPONSIBILITIES
General Management Responsibilities
- Serve as a strategic thought leader who integrates an understanding of student development, wellbeing, cultural fluency, and crisis management in the implementation of initiatives that support student success and thriving communities.
- Assist in creating and fostering a culture of personal growth and development for Student Affairs staff; provides adequate training and supervision to support supervisees in carrying out their responsibilities and implementing changes to service models, staffing, outreach and other areas in response to evolving student needs.
- Provide innovative and strategic leadership for the programmatic and operational functions of the Office of Student Affairs at PNCA. Ensure day-to-day operations include efficient systems to meet professional standards and timely and sensitive response to students', families', and University community members' questions, concerns, and requests for assistance.
- Work with direct reports to ensure effective and responsible stewardship of finances and resources.
- Maintain an accessible and visible campus presence; is available for relevant university events, staff/student-planned community development activities, and emergency response.
Management of student conduct and conflict resolution processes
- Oversee the PNCA student conduct process which includes case distribution, investigations, adjudications, sanctioning and overall management of student conduct. Ensures the student conduct process is administered in a fair, impartial, non-adversarial, restorative, and educational manner and that staff involved in the process are trained appropriately. Ensure staff’s timely follow up to violations of residence hall and University policies.
- Oversee the direction, training, advising, and facilitation of effective conflict resolution involving students. Coordinate and facilitate dispute resolution processes as needed.
- Serve as an Administrative/University Hearing Officer, investigator, or member of the University conduct panel hearing board for high level judicial and Title IX cases as needed.
- Lead efforts to educate the University community on policies, procedures, and/or resources pertaining to student conduct/behavioral expectations and supporting students in distress.
- Collaborate with the Academic Dean and faculty on student behavior concerns.
Management of student care and case management processes
- Serve as the Chairperson for the CARE Team. Work closely with the Director of Community Care and Health Education to prepare meeting agendas, and ensure team input, case assignments and timely follow up.
- Work with the AVP/Dean of Students and Assistant Dean for Community Care & Inclusion in Salem to establish CARE Team protocols and training to CARE team members and community as needed. Monitor communication/outreach efforts to students.
- Oversee PNCA crisis management response and protocols for supporting students in distress; work collaboratively with PNCA faculty and staff and Salem campus staff as needed.
- In collaboration with the Associate Dean for Health and Wellbeing, oversees post- hospitalization support to students returning from a mental/behavioral health setting and transitioning back to the University environment.
New Student and Family Orientation
- Lead the development and coordination of the new student and family orientation program in collaboration with direct reports, the Academic Dean, and appropriate faculty.
- Create the new student and family orientation communication plan (e.g., website, e-mails, social media) with campus partners.
- Coordinate opening logistics with campus partners.
Student Engagement
- Establish goals and priorities for student engagement. Ensure programs/initiatives promote students’ sense of belonging, community development, and overall well-being.
- Ensure the on-going development of initiatives in partnership with faculty and staff based on community interests and student needs.
- Ensure the development of the Student Council and solicit feedback from members of the student council on the creation of policies, initiatives, and programs. Meet regularly with student leaders.
- Ensure a clear club registration process and orientation and training for student leaders.
- Ensure fiscal guidance and ethical use for student activities fund usage and expenditures.
- Maintains visibility through on-campus presence, attending events and engaging in appropriate outreach to develop and maintain relationships with students, faculty, and staff.
Divisional Leadership
- Attend divisional meetings and trainings.
- Chaperone and assist in organization of large, campus-wide programs as needed such as orientation events, accepted students days, First Thursdays and commencement.
- Assist in leading task forces, presenting training topics, and executing divisional and university projects as needed.
QUALIFICATIONS
Minimum
- A Master's degree in Student Personnel, Counseling, or related discipline is required
- Strong writing and presentation skills
- Ability to implement problem solving strategies to manage everyday challenges such as crisis response, conflict management, community development, student activism, and student/family concerns in a fast-paced environment.
- Can function competently under pressure and effectively diffuses crisis situations to demonstrate sound judgment
- Supervision experience
- Experience in higher education or student affairs
Preferred
- Preferred candidates have at least 10 years of progressive student affairs experience in crisis management, student care, advising, supervision, student conduct, and program planning.
- Previous experience at a college of art is preferred.
- Possess a sound background in student/human development theory, Title IX, student mental health, crisis management, supervision, community development and student success.
- Knowledge of relevant laws such as Title IX, Clery Act, Campus Sexual Violence prevention (Campus SaVE) Act, Family Educational Rights and Privacy Act (FERPA), the ADA
- Involvement in local, regional, and national organizations supporting the field of student affairs (such as ACPA and NASPA).
Typical Work Schedule: In-person work 8 am to 5 pm, remote work only when students are not in session; participate in on-call rotation
Physical Demands & Working Conditions: Typical work is performed indoors in a normal office environment.
Salary: $100,000-115,000
Applications will be reviewed on a rolling basis as received until position is filled.
You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
- Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
- Current Resume
Incomplete applications will not be considered.
BACKGROUND CHECK REQUIREMENT: All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.
REASONABLE ACCOMMODATIONS STATEMENT: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
INSTRUCTIONS FOR APPLICANTS:
Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.
