The posting
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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Graduate Program Admissions and Recruitment Coordinator II
Job Summary:
The School of Pharmacy seeks a Graduate Program Admissions and Recruitment Coordinator to join our collaborative PharmD Admissions team. In this role, you will have the opportunity to develop and implement PharmD Program recruitment plans, organize events, coordinate recruitment communications, support admissions activities, develop relationships with prospective students and external partners, and lead our Pharmacy Summer Program for high school students interested in pharmacy careers.
The position independently coordinates recruitment outreach, prospective student events, targeted recruitment communications, and relationship-building activities throughout Wisconsin. Representing the School of Pharmacy at high schools, colleges, career fairs, and other recruitment events, the coordinator works closely with prospective students, families, educators, advisors, faculty, staff, students, pharmacists, alumni, and other internal and external partners. Some travel is required, and work will occasionally take place during evenings and weekends.
This role is an integral member of the Office of Student Services, a unit deeply passionate about supporting student success. Join us in advancing our student enrollment goals and strategic plan for the School of Pharmacy at UW-Madison.
Key Job Responsibilities:
- Reviews, evaluates, and responds to student applications for admission to a graduate program according to established policies and procedures
- Leads the planning, programming, and implementation of the summer pharmacy program for high school students interested in pharmacist careers.
- Delivers directed admissions program messaging to internal and external audiences
- Identifies opportunities for and develops admissions and outreach events
- Schedules logistics and secures resources for events to promote the Institution
- Evaluates program effectiveness and provides recommendations for improvement
- Develops and implements recruitment marketing messages, registration pages, and event tracking in our CRM for prospective student events and recruitment initiatives.
- Counsels prospective and admitted graduate students on educational planning and career opportunities
- Identifies, promotes, and maintains internal and external partnerships focusing on outreach, recruitment, and admission
- Creates targeted communication plans and materials based on established goals
Department:
The University of Wisconsin-Madison is a world-class academic institution that encourages, values, and supports basic, applied, translational, and interdisciplinary research, and attracts scholars and students from around the world. The UW-Madison School of Pharmacy is dedicated to excellence in teaching and research, embodying our mission to enhance people’s health and quality of life through community, integrity, compassion, and excellence. Our PharmD program is among the best in the nation, consistently ranking in the top ten in U.S. News and World Report's "Best Pharmacy Schools." The school also hosts vibrant graduate student programs and an undergraduate degree program in Pharmacology and Toxicology.
The PharmD Admissions and Recruitment Team plays an integral role in supporting students throughout their journey, from initial recruitment and admissions through enrollment. Our team works collaboratively with faculty, staff, students, and campus partners to create meaningful experiences for prospective and current students, strengthen connections to the School of Pharmacy, and support student success. We value collaboration, continuous improvement, and a shared commitment to helping students thrive.
As both the state capitol and home of the University of Wisconsin, Madison is a vibrant city consistently rated among the most livable cities in the country. In addition to the energy of this Big Ten campus and a state-of-the-art School of Pharmacy building, Madison and south-central Wisconsin boast great schools, plentiful recreational opportunities, and year-round cultural diversions. Visit http://www.jobs.wisc.edu/ for information on living and working in Madison.
Compensation:
Qualified candidates can expect to earn between $60,000 and $70,000. Candidates who are highly qualified may earn between $70,000 and $80,000. Exceptionally qualified candidates with additional education, experience, and/or specialized skills may be considered at a higher salary.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off, competitive insurances and savings accounts, and retirement benefits through a robust and well-funded plan offered by the Wisconsin Retirement System (WRS).
Required Qualifications:
- Minimum one year of experience in recruitment, admissions, event planning, program coordination, or secondary education
- Demonstrated ability to independently plan, coordinate, and execute events or educational programs
- Demonstrated ability to manage multiple priorities, projects, and deadlines with a high degree of organization and attention to detail
- Excellent written and verbal communication skills
- Experience using CRM platforms, databases, or productivity software (e.g., Microsoft 365)
- Ability and willingness to travel regionally and work occasional evenings and weekends
Preferred Qualifications:
- Experience with health professions, graduate, or professional program admissions
- Experience developing and implementing recruitment communications and marketing campaigns, using digital tools and systems
- Experience collecting, analyzing, and reporting data
- Knowledge of career pathways in pharmacy or healthcare
Education:
Bachelor’s degree required
How to Apply:
BOTH a resume and cover letter are REQUIRED. Please upload both documents as a SINGLE PDF file.
Please ensure that the resume and cover letter address how you meet the required/preferred qualifications and the skills/requirements outlined in the job summary. Please keep in mind, applicants need to articulate all requirements in their cover letter and/or resume. Applicants who have preferred qualifications/skills should share those in the cover letter and/or resume as well. References will only be collected from finalists for the position.
The application reviewers will be relying on written application materials to determine who may advance to interviews. Incomplete applications may not be considered for the position.
Please note, the selected applicant is responsible for ensuring their continuous eligibility to work in the United States on or before the effective date of appointment.
Click the “Apply” button to start the application process. PLEASE upload both required documents as a SINGLE PDF.
Contact Information:
For issues with your application, please contact Allison Miller at [email protected].
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
