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Open nowFirst seen 3 days ago

Part-time Virtual Assistant/Appointment Setter

WizeTalent24 open roles

Pay
₱300 an hour
Where
Angeles City, Pampanga, Philippines, Remote
Work mode
Remote
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Your applicationOpen nowPart-time Virtual Assistant/Appointment SetterWizeTalent · Angeles City, Pampanga, Philippines, Remote

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on WizeTalent's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. WizeTalent postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

WizeTalent median: 1 days open

The posting

About WizeMentoring

WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member!

Visit our website to learn more: https://www.wizementoring.com/

Job Overview

We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments.

You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable.

Why Join WizeMentoring

  • Hourly rate: PHP 300 - 450
  • Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week)
  • 100% remote work from home
  • Supportive and forward-thinking leadership team
  • Opportunity to build long-term

Your Role

As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable.

Reports to Samee (Samantha Regalado)

Key Responsibilities

Scheduling & Calendar Management

  • Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts
  • Confirm, reschedule, and follow up on appointments promptly
  • Send appointment reminders and confirmations to clients
  • Flag any scheduling issues or conflicts to Samee proactively

Client Communication

  • Handle client scheduling queries with prompt, professional responses
  • Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone

Meeting Preparation & Follow-Up

  • Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings
  • Save, organise, and file meeting recordings and notes after each session

Client Records & Onboarding

  • Keep client records clean, accurate, and up to date, flagging any gaps to Samee
  • Manage onboarding admin tasks and flag missing info or outstanding items to Samee

Task Tracking & Support

  • Track outstanding client tasks and escalate anything needing Samee's attention
  • Assist Samee with ad-hoc tasks as needed
  • Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
  • Excellent written and spoken English, with strong communication skills
  • Good interpersonal skills and a warm, professional client-facing manner
  • Highly organised, reliable and punctual
  • Comfortable working independently in a remote, part-time capacity
  • Prior experience as a receptionist, scheduler, or virtual assistant is a plus

Our Ideal Candidate

  • Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
  • Excellent written and spoken English, with strong communication skills
  • Good interpersonal skills and a warm, professional client-facing manner
  • Highly organised, reliable and punctual
  • Comfortable working independently in a remote, part-time capacity
  • Prior experience as a receptionist, scheduler, or virtual assistant is a plus

When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today!

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