The posting
alent 360 is hiring an Office Manager to join our team.
This is a full-time job opportunity for someone who is proactive, organized, and passionate about delivering high-quality work in a fast-paced business environment.
About the Role
As an Office Manager at Talent 360, you will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth, efficient, and well-organized work environment for the entire team. The ideal candidate should have experience in office administration, vendor and facility management, and scheduling coordination, with the ability to handle multiple priorities, support HR and finance processes, and maintain confidentiality while keeping operations running seamlessly.
Requirements
Office Management & Operations:
- Supervise daily office operations, including hygiene, cleanliness, and facility services.
- Manage office layout, equipment procurement, maintenance, and vendor relationships.
- Monitor office supply inventory and oversee timely procurement of stationery, hardware, and consumables.
- Coordinate scheduling, correspondence, and document preparation for leadership.
- Oversee travel arrangements, visitor experiences, and reception duties.
- Ensure the office space remains in good condition by managing repairs and liaising with facility management providers (cleaning, catering, security).
- Organize and coordinate internal and external events, workshops, and conferences.
- Track and report on office expenses, manage G&A budgets, and ensure accurate and timely invoice processing in coordination with the Finance Department.
- Ensure compliance with all office-related contractual obligations, such as leases, service contracts, and utilities.
- Take charge of organizing workshop and event preparations, including reservations.
- Prepare and review reports, ensuring accuracy and completeness in administrative data.
HR Coordination:
- Support the HR department in onboarding processes, orientation sessions, and workspace preparation for new hires.
- Address employee queries related to office policies, tools, travel, and equipment.
- Maintain and update HR databases and personnel files in collaboration with the HR team.
- Assist with implementing employee engagement activities and internal communications
- Help coordinate training sessions, performance reviews, and HR-related surveys.
- Support payroll-related administrative tasks and attendance management.
- Ensure compliance with labor regulations and internal policies.
Administrative Oversight:
- Approve and monitor work schedules, administrative leave, and overtime for administrative employees.
- Provide cross-functional administrative support to different departments.
- Supervise and coach junior admin staff, ensuring workflow efficiency
- Prepare and review administrative reports and ensure data accuracy.
- Coordinate meeting schedules and logistics for internal departments and leadership.
Qualifications:
- Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Minimum of 1-3 years of experience in office management or HR coordination roles.
- Strong organizational and multitasking skills.
- Excellent interpersonal and communication abilities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS or office management software is a plus.
- Experience handling budgets, procurement, and vendor negotiations.
- Ability to manage confidential information with professionalism and discretion
Benefits
- Working hours: Sunday to Thursday, 10:00 AM to 06:00 PM - Location: Zamalek - Cairo
