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Open nowPosted 93 days ago

Administrative Assistant/Meeting Coordinator

Workable (global search)108,016 open roles

Where
Riviere des Anguilles, Savanne District, Mauritius
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Your applicationOpen nowAdministrative Assistant/Meeting CoordinatorWorkable (global search) · Riviere des Anguilles, Savanne District, Mauritius

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 93 days ago

Workable (global search) median: 7 days open

The posting

Job Title: Administrative Assistant/Meeting Coordinator

Reporting to: Group Human Resources Director and Group Executive Assistant

Duties and Responsibilities:

• Attend various types of meetings including ad hoc meetings & internal communication

procedures.

• Arrive punctually and set up the necessary meeting rooms and recording equipment if required.

• Take detailed notes during meetings, capturing important discussions, decisions, and any relevant

information concisely. Summarise discussions, highlight actions items, and record decisions made

during the meeting.

• Distribute the minutes to the relevant stakeholders as per set deadlines and guidelines after the

meeting.

• Maintain a high level of confidentiality and discretion when dealing with sensitive information

discussed during meetings.

• Keep a well-organised and easily accessible record of all meeting minutes.

• Assist in archiving and retrieving minutes as needed.

• Stay informed about the specific protocols and procedures governing the recording of minutes

within the company.

• Other administrative tasks including but not limited to: organise meetings, sending out meeting

requests for physical or virtual, taking the attendance, organise for any other logistics required for

the meeting (F&B, projection/presentation, TV screen, laptop, remote connection, etc), virtual

participation in a physical meeting.

• Support the Human Resources Department with designated assigned projects.

• Perform any other cognate duties as may be assigned by Management.

Candidate Profile:

• University graduate.

• 3 years of proven experience as an administrative assistant, personal assistant, secretary, or similar role.

• Proficiency in office software (e.g., MS Office Suite).

• Excellent active listening skills with consistent focus.

• Well-versed and accurate in notes-taking.

• Good judgement and memory skills.

• High business writing skills – excellent English writing skills.

• Organisational skills.

• Speed in capturing the meeting notes.

• Critical thinking capabilities: to assess and differentiate on which matters being discussed are

relevant for minutes or not.

• Eagerness to learn and understand.

• Good time management skills and target-oriented to be able to work within deadlines and submit

work as required.

• Good interpersonal skills to ensure smooth communication with relevant stakeholders.

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