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Open nowPosted 18 days ago

Administrative Specialist

Workable (global search)108,016 open roles

Where
Washington, DC, United States
Work mode
Remote
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Your applicationOpen nowAdministrative SpecialistWorkable (global search) · Washington, DC, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 18 days ago

Workable (global search) median: 7 days open

The posting

TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.

Duties:

  • Support administration and consolidation of annual and ad hoc data calls for federal innovation.
  • Maintain program-office digital artifacts and records throughout the annual cycle.
  • Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
  • Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
  • Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
  • Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
  • Performs additional duties as assigned

Requirements

  • Bachelor's Degree
  • At least 7 years of administrative/program support, experience.
  • Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
  • Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
  • Strong written communication, organization, customer-service, and proofreading skills.
  • Must meet security eligibility requirements

Benefits

TechOp Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.

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