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Open nowPosted 19 days ago

Administrative Support Specialist

Workable (global search)108,016 open roles

Where
Bardstown, KY, United States
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Your applicationOpen nowAdministrative Support SpecialistWorkable (global search) · Bardstown, KY, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 19 days ago

Workable (global search) median: 7 days open

The posting

Position Summary

The Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company’s distilling and bottling activities.

The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.

Essential Duties & Responsibilities

  • Enter and itemize invoices in QuickBooks.
  • Complete assigned accounting reports and records.
  • Complete daily, monthly, shipping, and other assigned operations reports.
  • Maintain assigned TTB-related records and documentation.
  • Maintain receiving, bottling, and basic barrel inventory records.
  • Close completed orders in the applicable system.
  • Maintain organized files and records, including annual record retention.
  • Order office supplies.
  • Perform other related duties as assigned.
  • Proficiency with Microsoft Office (Excel, Word, etc.).
  • Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.

Requirements

Qualifications

  • Bachelor’s degree in Accounting or a related field preferred.
  • Relevant accounting experience may be considered in lieu of a degree.
  • QuickBooks experience preferred.
  • Strong organizational skills and attention to detail.
  • Ability to learn and follow established accounting and regulatory processes.

Cultural Expectations

  • Positive attitude and work ethic.
  • Humility: Willingness to learn and take responsibility for mistakes.
  • Embody Willett’s values and hospitality-forward mindset.
  • Honesty, Kindness and Integrity are paramount.
  • Demonstrate respectful behavior and flexibility.
  • Unconditionally support coworkers and contribute to a collaborative environment.
  • Represent the brand with authenticity and professionalism.
  • We all roll up our sleeves to help the team; "that's not my job" is not in our vocabulary.

Benefits

Benefits

  • Health insurance
  • Vision insurance
  • Life insurance
  • Dental program option
  • Paid Time Off: 6 standard holidays + 17 discretionary PTO days (PTO is prorated initially and increases over time)
  • Merchandise discounts effective immediately

Health insurance and PTO begin after the 90‑day probationary period. Life insurance enrollment occurs in June.

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