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Open nowPosted 17 days ago

AIA Billing Specialist

Workable (global search)107,990 open roles

Where
Philippines
Work mode
Remote
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Your applicationOpen nowAIA Billing SpecialistWorkable (global search) · Philippines

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7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
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  2. 3.6%3 days
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  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 17 days ago

Workable (global search) median: 6 days open

The posting

AIA Billing Specialist – Construction Billing, SOV & Bonding

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced AIA Billing Specialist to manage billing, contracts, bonding, and project documentation for a growing U.S. commercial construction operation.

This is a specialized construction billing role. We’re looking for someone with direct experience handling AIA G702/G703 billing, Schedule of Values (SOV), retainage, and construction bonds.

You’ll help ensure multiple active projects remain accurately billed, properly documented, and on schedule.

What You’ll Own

AIA Billing & SOV

  • Prepare and submit AIA G702/G703 payment applications
  • Create, maintain, and update Schedule of Values (SOV)
  • Track retainage and project payment milestones
  • Monitor billing deadlines and ensure accurate, timely submissions
  • Identify billing discrepancies or payment issues before they impact cash flow

Contracts & Construction Bonding

  • Organize and track commercial construction contracts
  • Coordinate bid bonds, performance bonds, and maintenance bonds
  • Prepare and submit required bonding documentation
  • Communicate with bonding companies, municipalities, general contractors, and project stakeholders
  • Track contractual requirements and documentation deadlines

Project Documentation & Systems

  • Maintain project records, schedules, permits, and supporting documentation
  • Keep project information updated in Buildertrend or similar construction management systems
  • Maintain accurate CRM and project tracking records
  • Ensure documentation remains organized and accessible across active projects

Project & Administrative Coordination

  • Communicate with clients, contractors, vendors, and other stakeholders
  • Support pre-construction and project administration
  • Participate in project meetings and provide billing/documentation updates
  • Track outstanding requirements and proactively follow up

Requirements

Must Have

  • Prior experience supporting a U.S.-based general contractor or commercial construction company
  • Hands-on experience with AIA billing and G702/G703 payment applications
  • Strong experience managing Schedule of Values (SOV)
  • Experience tracking retainage
  • Knowledge of bid bonds, performance bonds, and maintenance bonds
  • Strong Microsoft Excel and Microsoft Office skills
  • Excellent written and verbal English communication
  • Strong organization and ability to manage multiple active projects
  • High attention to detail when handling financial and contractual documentation
  • Ability to work independently during U.S. business hours

Nice to Have

  • Buildertrend or similar construction management software experience
  • Commercial construction, landscaping, or trades industry background
  • Construction accounting or bookkeeping experience
  • Familiarity with construction financial reporting and payment tracking
  • CRM and project management system experience

What Success Looks Like

  • AIA billing packages are accurate and submitted on time
  • SOVs and retainage records remain current
  • Bonding requirements are completed before deadlines
  • Project and contract documentation stays organized and accurate
  • Billing delays and payment issues are proactively identified
  • Leadership has clear visibility into billing and project status

Why Join

  • Fully remote opportunity
  • Specialized role within U.S. commercial construction
  • High ownership over billing and project administration
  • Direct exposure to contracts, bonding, and construction financial workflows
  • Opportunity to become a key operational resource across multiple active projects
  • Long-term growth within construction billing and project operations

Interview Process

  1. Initial Application Review
  2. Spark Hire Intro Video
  3. Pavago Recruiter Interview
  4. Client Interview
  5. Offer & Onboarding

Apply Now

If you have hands-on experience with AIA G702/G703 billing, Schedule of Values, retainage, and construction bonding, we’d love to hear from you.

#AIABilling #ConstructionBilling #G702 #G703 #ScheduleOfValues #ConstructionAccounting #Buildertrend #CommercialConstruction #RemoteJobs #ConstructionJobs

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