The posting
About XR Extreme Reach
Extreme Reach provides a Connectivity Suite for the ad industry, combining collaboration tools, digital asset management, a global distribution network and powerful analytics to provide smarter, more collaborative advertising workflows bringing the marketing and production processes together from idea to delivery for greater visibility, productivity, insight, and performance.
Brands, agencies, production, and post-production teams use Extreme Reach to create great content together, manage their assets and leverage its world-class network of over 79,000 media destinations in 141 countries, to share their message with the world.
Today over 100,000 businesses use Extreme Reach to reach billions of customers globally. We're a fast-moving team of passionate subject-matter experts located across 37 offices, speaking 45 languages, and on a mission to connect the world's media.
Role Summary
In this role, you will be responsible for a combination of supplier account creation and maintenance, supplier invoice processing, payment preparation, execution and reconciliation for our subsidiaries. We are looking for a result driven individual with a passion to be part of a growing fast paced international finance team. This role requires a hands-on approach with considerable emphasis on organization and diligence and relationship building, and the ability to follow processes and an outstanding ability to cooperate with partners/suppliers. The specialist must be able to manage multi ledgers and keep key stakeholders informed of progress and queries.
Key Responsibilities
- Compiling and processing supplier invoices, including regular cost analysis & reporting
- Collecting approval of supplier invoices from relevant approver
- Ensuring that coding of supplier invoices and expenses is maintained to a high standard
- Checking statements received from suppliers, identifying invoices that are overdue and/or not received and any payments that have not been allocated by the suppliers
- Management of supplier queries, handling phone queries as and when required
- Management of supplier payments as per the schedule
- Regular reconciliation of bank accounts
- Maintenance of supplier accounts & creditor ledger
- Participate in the month end/year end closing and reporting requirements
- Accounting check and processing of staff expenses
- Accounting check and processing of Company Credit card expenses
- Assisting with audit queries
- Handling other areas of finance functions as and when required
Additional Responsibilities
- Maintain personal and professional development to meet the changing demands of the job
- Continually make recommendations for the development of process by working in partnership with key stakeholders
- Work on other tasks and ad-hoc projects, as assigned by superiors
- Responsible for maintaining ethical standards of the business including minimising the environmental, health and safety risks in the workplace and responsible for reporting potential risks, real accidents and near misses to relevant managers
- Champions, supports and participates in the businesses team working activities
Key Relationships
External
- Extreme Reach Suppliers
Internal
- Finance and Administration Teams
- Senior Management
Requirements
Education & Professional Experience
- Previous experience is essential, 2-3 years of experience in Accounts Payables is required
- SSC experience is an advantage
- College or university degree preferred
- Good command of English is a must
- Sound communication and relationship building skills
- Additional European language knowledge is an advantage (French, German, Italian)
- Resilience in resolving problems
- Sound understanding of major financial processes
- Proven experience of working to tight deadlines and being able to prioritize multiple tasks
- Sound knowledge of Microsoft Excel, Advanced level is essential
- Knowledge of SAP B1 preferred or Oracle NetSuite is preferred
Team Work
- Exhibit strong team membership behavior - i.e. are collaborative, ethical, respectful, use effective communication skills, proactively manage conflict to get the right results, escalate issues appropriately
- Use initiative to proactively resolve key operational issues. Work constructively across the business to achieve the right outcomes. Raise concerns appropriately and in a timely manner
- Willingly and proactively share information and knowledge for the benefit of the business
- Exhibit a strong, positive culture that promotes respectful behaviour
Preferred Skills
- Strong team player with ability to work with remote and international teams
- Able to work individually too
- Highly organized, structured and process-oriented, with great attention to detail, accuracy and consistency
- Positive, can-do attitude, problem solver
- Able to communicate effectively at all levels within a large organization
- A quick learner who enjoys overcoming challenges, resolving issues or escalating as needed
KPI’s
- Invoice processing, Payment execution & Bank reconciliations
- Professional and effective conduct and correspondence with internal and external stakeholders in a timely manner
- Maintaining and keeping up to date vendor accounts
- Meeting deadlines
Benefits
What we offer
- Competitive benefits
- We promote a flexible hybrid working approach to help you find the best working balance
- A global diverse community, where we learn from each other. At Extreme Reach, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.
