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Open nowPosted 11 days ago

Architectural Assistant

Workable (global search)108,016 open roles

Where
Pakistan
Work mode
Remote
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Your applicationOpen nowArchitectural AssistantWorkable (global search) · Pakistan

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 11 days ago

Workable (global search) median: 7 days open

The posting

Requirements

Architectural Assistant – Estimating, Bidding & Construction Coordination | Remote

Position Type: Full-Time, Remote Working Hours: EST/CST U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized Architectural Assistant to support estimating, bidding, project coordination, and documentation for commercial casework and millwork projects.

This is not a basic administrative role. You’ll be directly involved in the bidding lifecycle—from reviewing invitations to bid and coordinating estimates to preparing proposals, tracking submissions, and supporting awarded-project handoffs.

If you have experience with Bluebeam, construction documentation, estimating support, or bid coordination and are comfortable managing multiple deadlines, this role is a strong fit.

What You’ll Own

Bid Qualification & Project Organization

  • Review incoming Invitations to Bid (ITBs)
  • Assess project scope, location, fit, and relevance
  • Organize drawings, specifications, bid documents, and project files
  • Maintain structured records in Notion, Google Drive, and internal systems
  • Ensure project information remains accurate, accessible, and current

Estimating & Bid Coordination

Work closely with internal and external estimating resources to keep bids moving.

You’ll:

  • Coordinate with estimators, takeoff specialists, and estimating partners
  • Assign projects and monitor estimating progress
  • Track bid deadlines and submission requirements
  • Follow up proactively on outstanding deliverables
  • Clarify scope details and identify missing documentation
  • Maintain visibility across active bids and deadlines

Bluebeam & Construction Documentation

  • Use Bluebeam to review construction drawings and project documents
  • Navigate plans, specifications, and relevant bid information
  • Support estimating and takeoff workflows
  • Identify documentation gaps or unclear project requirements
  • Maintain accurate drawing and document records

Hands-on Bluebeam experience is required.

Proposal Preparation & Bid Submission

  • Review completed estimates for accuracy and completeness
  • Convert estimates into professional client-facing proposals
  • Format proposals using Microsoft Word and PDF tools
  • Submit bids through BuildingConnected, contractor portals, and project management systems
  • Verify all required documentation before submission
  • Ensure bids are submitted accurately and on time

Bid Tracking & Contractor Follow-Up

Follow up with General Contractors regarding:

  • Bid status
  • Pending decisions
  • Awarded projects
  • Lost bids and feedback

Maintain organized tracking of:

  • Submitted bids
  • Pending opportunities
  • Awarded projects
  • Rejected/lost bids
  • Contractor communication
  • Project outcomes

Provide clear reporting visibility to internal stakeholders.

Post-Award Coordination

Once a project is awarded:

  • Coordinate the internal project handoff
  • Notify accounting of deposits and relevant project details
  • Organize awarded-project documentation
  • Update project status across internal systems
  • Communicate scheduling and next steps to relevant stakeholders
  • Ensure a smooth transition from estimating to execution

What Makes You a Strong Fit

You are:

  • Highly organized and process-driven
  • Detail-oriented with construction documentation
  • Comfortable managing multiple bids simultaneously
  • Proactive with follow-ups and deadlines
  • Confident communicating with estimators and contractors
  • Calm under pressure when deadlines overlap
  • Comfortable working independently
  • Someone who takes ownership rather than waiting for direction

Required Experience & Skills

Must-Have

  • 1–3 years of experience in one or more of the following:
  • Estimating support
  • Construction administration
  • Project coordination
  • Architectural support
  • Bid coordination
  • Hands-on Bluebeam experience – required
  • Experience working with construction or architectural documentation
  • Strong proficiency with:
  • Google Drive
  • Microsoft Word
  • Microsoft Excel
  • Ability to manage multiple bids and deadlines simultaneously
  • Excellent written and verbal English
  • Strong attention to detail and documentation accuracy
  • Ability to work remotely during EST/CST business hours

Nice to Have

Experience with:

  • Commercial millwork or casework
  • Notion
  • BuildingConnected
  • Adobe tools
  • Construction drawings and specifications
  • Takeoffs and estimating workflows
  • Bid management systems
  • General Contractor communication
  • External estimating teams

What a Typical Day Looks Like

You might:

  • Review new bid invitations and determine project fit
  • Organize drawings, specifications, and project files
  • Review documentation in Bluebeam
  • Assign projects to estimators and monitor deadlines
  • Follow up on outstanding estimates
  • Prepare and format proposals
  • Submit completed bids through contractor portals
  • Follow up with General Contractors on bid decisions
  • Update awarded, pending, and lost bid records
  • Coordinate internal handoffs for newly awarded projects

In short: You keep the estimating and bidding process organized, accurate, and moving—from the initial bid invitation through project award.

Key Metrics for Success

  • On-time bid submission rate
  • Accuracy and completeness of proposals
  • Minimal missed deadlines or submission errors
  • Organization and accuracy of project documentation
  • Consistent contractor and estimator follow-up
  • Accurate tracking of awarded, pending, and lost bids
  • Smooth post-award project handoffs

Why This Role Stands Out

  • Work directly on commercial construction and millwork projects
  • High ownership across estimating and bidding operations
  • Direct exposure to contractors and estimating teams
  • Build deeper experience in:
  • Construction estimating
  • Bid management
  • Bluebeam
  • Project coordination
  • Construction operations
  • Fully remote environment with structured workflows
  • Growth opportunities into:
  • Estimating Coordinator
  • Bid Coordinator
  • Project Coordinator
  • Construction Operations
  • Estimator

Interview Process

  1. Initial Screening Call
  2. Spark Hire Intro Video
  3. Recruiter Interview
  4. Client Interview
  5. Offer & Onboarding

Apply Now

If you:

  • Have hands-on Bluebeam experience
  • Understand construction drawings and bid workflows
  • Are highly organized and deadline-driven
  • Can coordinate multiple estimates and submissions simultaneously
  • Take ownership of follow-ups and documentation

We’d love to hear from you.

Apply now and help keep commercial estimating and bidding projects accurate, organized, and on schedule.

#ArchitecturalAssistant #Bluebeam #ConstructionEstimating #BidCoordination #Estimating #ConstructionJobs #BuildingConnected #ProjectCoordination #Millwork #Casework #RemoteJobs #ConstructionOperations

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