The posting
Summary - The Assistant HR Manager (Recruitment) is responsible for overseeing the full spectrum of recruitment and talent acquisition activities, including internships, grants administration, and workforce planning. - This role ensures timely hiring to meet business needs, supports work pass administration, manages employee engagement and relations, HR policy development, and bursary management. - The incumbent will supervise and develop HR team members to ensure efficient and compliant HR operations.
Responsibilities Talent Acquisition - Lead and manage regional end-to-end recruitment processes, including manpower planning, job postings, sourcing, screening, interviewing, selection, and onboarding coordination. - Partner with hiring managers to understand staffing needs and provide recruitment strategies aligned with business objectives. - Develop and maintain talent pipelines through job portals, career fairs, educational institutions, and professional networks. - Monitor recruitment metrics and continuously improve hiring efficiency, quality, and candidate experience.
Internship Programmes
- Oversee internship programmes, including coordination with educational institutions, internship recruitment, onboarding, and programme tracking. - Manage internship grants and ensure compliance with government grant requirements and submission processes.
Grants Administration - Manage and administer government-related grants and funding schemes relevant to recruitment, training, and workforce development. - Ensure compliance with grant requirements, proper documentation, timely submissions, and audit readiness. - Liaise with relevant government agencies and internal stakeholders to maximise funding opportunities. - Track grant utilisation and prepare reports for management review.
Performance Management - Support and coordinate the organisation’s performance management cycle, including goal setting, mid-year reviews, and annual appraisals. - Guide managers on performance evaluation standards and documentation. - Track performance outcomes and identify development or improvement plans where necessary. - Support implementation of performance improvement plans (PIPs) and provide HR advisory to managers.
Work Pass Administration - Oversee and manage work pass applications, renewals, cancellations, and compliance in accordance with relevant employment regulations. - Ensure proper documentation, timely submissions, and adherence to statutory requirements.
Employee Engagement & Relations - Support and implement employee engagement initiatives, including employee programmes, recognition initiatives, and talent retention efforts. - Administer employee bursary programmes, including eligibility assessment, documentation, and coordination. - Manage and oversee employee grievance handling processes, ensuring concerns are addressed promptly, fairly, and confidentially. - Assist in drafting, reviewing, updating, and implementing HR policies, procedures, and guidelines to ensure compliance with employment laws and organisational requirements.
Team Leadership & Capability Development - Supervise, guide, and train HR Assistants and Executives in recruitment processes and HR administration. - Ensure accurate record-keeping, proper documentation, and adherence to HR processes and timelines. - Perform other ad-hoc duties as assigned.
Job Requirements - Diploma or Degree holder in Human Resources Management, Business Management, or related discipline. - Minimum 3 - 4 years of relevant HR experience, preferably with strong exposure to recruitment and talent acquisition. - Well versed with Singapore Employment Act and labour legislation. - Strong interpersonal skills to work with key decision makers and various levels of employees. - Familiarity with work pass administration and employment regulations. - Ability to work in a fast-paced and dynamic environment. - Able to work under pressure and meet deadlines. - Hands-on individual with strong coordination skills. - Prior experience in managing a team.
