The posting
- Job Type: Full-time, long-term contractor
- Workplace: Remote
- Schedule: Full-time, Monday - Friday 9:00 am - 6:00 pm PST
HireHawk connects skilled professionals worldwide with meaningful remote opportunities at U.S. and Canadian companies. We believe strong talent can be found anywhere and deserves the opportunity to contribute to high-impact work from anywhere in the world.
For this position, HireHawk is recruiting on behalf of a U.S.-based employment law firm focused on identifying and supporting potential plaintiffs in employment and labor law matters.
As an Accounting Specialist, you will support the day-to-day financial operations of a busy U.S. law firm. You will take ownership of accurate bookkeeping, reconciliations, transaction processing, reporting, and month-end support using QuickBooks and Microsoft Excel.
This is a hands-on individual contributor role for someone who enjoys accurate execution and independent ownership rather than management or CFO-level responsibilities. You will handle confidential financial information, identify discrepancies before they become larger issues, and help the firm maintain reliable financial records in a high-volume environment.
Responsibilities
- Maintain complete and accurate financial records across the firm’s IOLTA trust accounts and business operating accounts.
- Protect client funds by processing trust transactions carefully and keeping IOLTA records current, accurate, and fully traceable.
- Reconcile bank, trust, operating, and accounting records, investigating and resolving discrepancies promptly.
- Process deposits, disbursements, transfers, invoices, expenses, and other financial transactions with close attention to supporting documentation.
- Keep QuickBooks organized and up to date so the firm has dependable financial information available when needed.
- Prepare recurring financial, reconciliation, and transaction reports using QuickBooks and Microsoft Excel.
- Support month-end accounting activities by reviewing balances, organizing records, and completing required reconciliations.
- Communicate clearly with legal and operational team members when information, approvals, or corrections are needed.
- Identify unusual activity, missing documentation, or potential accounting issues and raise them proactively.
- Maintain strict confidentiality when handling client funds, financial records, settlement-related information, and internal business data.
Requirements
Must-Have:
- Bachelor’s degree in Accounting or completed accounting coursework.
- Previous hands-on accounting or bookkeeping experience within a U.S. law firm.
- Demonstrated experience managing both IOLTA trust accounts and business operating accounts.
- Advanced QuickBooks proficiency, including the ability to work efficiently with transactions, reconciliations, reports, and account records.
- Strong Microsoft Excel skills, including formulas, reconciliations, data organization, and financial reporting.
- Bilingual fluency in English and Spanish, with clear written and verbal communication skills.
- Strong accounting fundamentals and the ability to learn new workflows quickly, manage competing priorities, work independently, and maintain accuracy and confidentiality in a busy legal environment.
Nice to Have:
- Accounting experience within a personal injury law firm.
- Experience supporting month-end closing activities for a legal practice.
- Familiarity with settlement-related transactions, client ledgers, or personal injury case accounting.
- Experience improving bookkeeping, reconciliation, or financial reporting processes.
Benefits
- Access to a $200K+ perk marketplace with discounts on 150+ global services.
- Option to withdraw up to 50% of approved earnings before payday.
