The posting
Job Purpose:
To support the day-to-day procurement operations of Company, managing the complete procurement cycle from
Purchase Requisition (PR) to Purchase Order (PO). This role involves coordinating with internal stakeholders and
suppliers, obtaining competitive market quotations, preparing commercial evaluations and ensuring timely
procurement in accordance with company policies and procedures.
The ideal candidate should have prior procurement experience, good commercial awareness and the ability to manage
multiple procurement requests in a fast-paced, deadline-driven environment.
Requirements
Key Responsibilities:
A. Procurement Operations
• Manage the PR-to-PO cycle, ensuring timely processing of procurement requests and issuance of purchase
orders.
• Review purchase requisitions for completeness, scope clarity and supporting documentation.
• Prepare and process Quotation Evaluation Forms (QEFs), commercial comparisons and procurement approval
documentation.
• Maintain accurate procurement records and track pending requisitions, approvals and purchase orders through
the ERP system.
B. Supplier Sourcing & Commercial Evaluation
• Float RFQs to suitable suppliers based on stakeholder requirements and approved specifications.
• Obtain competitive quotations from the market and ensure compliance with company procurement procedures.
• Prepare comparative statements evaluating supplier pricing, scope, delivery timelines and commercial terms.
• Negotiate with suppliers to secure competitive rates and favorable commercial terms.
• Identify opportunities for cost savings through competitive sourcing and supplier negotiations.
C. Stakeholder & Supplier Coordination
• Liaise with internal stakeholders to obtain clear project briefs, specifications, quantities and delivery
requirements.
• Coordinate with suppliers to ensure quotations accurately reflect the required scope of work.
• Follow up on pending quotations, technical clarifications and commercial revisions.
• Resolve routine procurement queries and coordinate with stakeholders and suppliers to ensure timely order
placement.
D. Procurement Compliance & Reporting
• Ensure procurement activities comply with company policies, approval requirements and delegation of
authority.
• Maintain complete RFQ, quotation, evaluation and approval documentation for audit purposes.
• Support supplier registration and onboarding, coordinating with relevant internal departments.
• Maintain procurement trackers and provide regular updates on outstanding PRs, pending approvals, purchase
orders and achieved savings.
Qualifications & Experience:
Requirements
• Bachelor’s degree in business administration, Supply Chain Management, Procurement/related field
• 1-2 years of relevant procurement or purchasing experience (Male candidate will be preferred)
• Working knowledge of ERP-based procurement processes, including PR and PO processing
• Good proficiency in Excel for quotation comparisons, cost analysis and procurement tracking
• Working knowledge of SharePoint for document management and collaboration
• Good written and verbal communication skills in English
Required Skills & Competencies
- Basic understanding of procurement procedures, RFQs, purchase orders and commercial evaluations.
- Strong coordination and follow-up skills when dealing with multiple suppliers and internal stakeholders.
- Ability to prepare accurate quotation comparisons and negotiate routine commercial requirements.
- Good attention to detail, particularly in pricing, specifications and documentation.
- Ability to prioritize multiple procurement requests and meet tight project deadlines.
- Strong working knowledge of Microsoft Office, particularly Excel and Outlook.
- A proactive, organized and commercially aware approach to procurement.
- Candidate should be on his own/Family visa as preference.
- Immediately available candidate is preferred.
- Previous experience in events, exhibitions, contracting, or project-based procurement or similar is mandatory.
