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Open nowPosted 15 hours ago

Cleared Senior Administrative Assistant

Workable (global search)107,585 open roles

Where
Hanscom, AFB, MA, United States
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Your applicationOpen nowCleared Senior Administrative AssistantWorkable (global search) · Hanscom, AFB, MA, United States

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The clock on this job

Early applications get read.

8.2% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 3 days.

Share of postings closed within
  1. 1.8%1 day
  2. 3.8%3 days
  3. 8.2%7 days
  4. 15.2%14 days
  5. 34.2%30 days
This job: posted 15 hours ago

Workable (global search) median: 3 days open

The posting

Expertise and Functions

  • Provide comprehensive administrative support to PK leadership and contracting teams
  • Manage daily taskers, suspense actions, action items, and organizational deliverables
  • Maintain PK official records, contract closeout files, trackers, and documentation repositories
  • Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling
  • Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
  • Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
  • Support workflow management, office operations, and process improvement initiatives
  • Prepare official correspondence, reports, and leadership documentation
  • Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
  • Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
  • Validate recurring reports and support ESGK training events and office activities
  • Other duties as assigned

Requirements

Education/Training:

  • Bachelor’s Degree preferred

Experience:

  • 12+ years of general experience
  • 5+ years working in the DoD sector

Technical Skills:

  • Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Experience administering SharePoint administration and document management
  • Experience providing calendar management and executive scheduling support
  • Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
  • Demonstrated ability to track action items, suspense, and workflow requirements
  • Experience preparing executive correspondence, reports, and briefing materials
  • Experience with data collection, analysis, and administrative reporting
  • Experience supporting DoD acquisition or program management offices
  • Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

  • Ability to manage multiple priorities and competing deadlines
  • Excellent customer service and stakeholder engagement skills
  • Strong problem-solving and critical-thinking abilities
  • Ability to collaborate with team players capable of working across diverse organizations
  • Ability to handle sensitive and confidential information with discretion
  • Adaptability in a fast-paced, mission-focused environment
  • Proactive mindset with a continuous process-improvement approach

Security:

  • Must be a US citizen
  • Must have an active Secret clearance

Physical Requirements:

  • Able to occasionally reach with hands and arms
  • Prolonged periods of computer screen use, while sitting or standing at a desk
  • Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
  • Able to safely lift and carry up to 20 pounds at a time

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Resources

Salary: $65,700- $77,000

This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.

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