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Open nowPosted 114 days ago

Data Entry Specialist

Workable (global search)107,990 open roles

Where
Brazil
Work mode
Remote
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Your applicationOpen nowData Entry SpecialistWorkable (global search) · Brazil

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 114 days ago

Workable (global search) median: 6 days open

The posting

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours

About the Role

At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.

This is not just a typing role.

This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

  • Accurate
  • Complete
  • Organized
  • Audit-ready

If you are:

  • Extremely detail-oriented
  • Organized and process-driven
  • Comfortable working with repetitive, high-volume tasks
  • Strong with Excel, CRM systems, and data validation

This role is a strong fit.

What You’ll Own

Data Entry & Accuracy (Core Responsibility)

  • Enter and update records across:
  • Salesforce
  • HubSpot
  • Airtable
  • Microsoft Excel
  • Google Sheets
  • Cross-check data against:
  • Contracts
  • Invoices
  • Customer records
  • Internal documentation
  • Identify and correct:
  • Duplicate entries
  • Missing information
  • Incorrect records
  • Formatting inconsistencies

Data Cleaning & Maintenance

  • Clean and standardize datasets using:
  • Filters
  • Pivot tables
  • Formulas
  • Sorting tools
  • Maintain consistent formatting and naming conventions
  • Perform recurring data audits to ensure long-term data integrity

File & Record Organization

  • Maintain organized digital records across:
  • Google Drive
  • SharePoint
  • Dropbox
  • Ensure files are:
  • Properly named
  • Structured
  • Version-controlled
  • Easy to retrieve

Reporting & Cross-Functional Support

  • Generate daily and weekly operational reports including:
  • Data update logs
  • Audit summaries
  • Transaction tracking reports
  • Support teams across:
  • Sales
  • Finance
  • HR
  • Operations

Compliance & Data Integrity

  • Maintain confidentiality of sensitive business and customer data
  • Follow data handling standards aligned with:
  • GDPR
  • HIPAA
  • CCPA
  • Internal compliance procedures
  • Ensure records remain clean and audit-ready at all times

Process Improvement

  • Identify recurring data quality issues
  • Suggest improvements to:
  • Templates
  • Forms
  • Data entry workflows
  • Automation opportunities
  • Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

  • Data remains accurate, organized, and reliable
  • Reports are delivered on time without errors
  • CRM systems stay clean and up to date
  • Minimal duplicate or missing records
  • Teams can confidently rely on business data

What Makes You a Strong Fit

  • Extremely detail-oriented and accuracy-focused
  • Organized and highly dependable
  • Comfortable managing repetitive, process-driven work
  • Able to work independently with minimal supervision
  • Strong sense of ownership over data quality

Requirements (Must-Have)

Experience

  • 1–2 years of experience in:
  • Data entry
  • Administrative support
  • Clerical operations
  • Data management roles

Core Skills

  • Strong proficiency with:
  • Microsoft Excel
  • Google Sheets
  • Experience using:
  • Salesforce
  • HubSpot
  • Airtable
  • Similar CRM systems
  • Strong typing speed and accuracy
  • Ability to manage high-volume data updates efficiently
  • Strong written English communication

Nice to Have

  • Experience in:
  • Healthcare
  • Finance
  • Logistics
  • E-commerce
  • Compliance-heavy industries
  • Exposure to:
  • Basic SQL
  • Google Apps Script
  • Data automation tools

What a Typical Day Looks Like

  • Update records across CRM systems and spreadsheets
  • Audit datasets for accuracy and completeness
  • Cross-check records against source documents
  • Generate reports for internal departments
  • Organize and maintain digital documentation
  • Support teams with operational data requests

In short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

Key Metrics (KPIs)

  • Typing accuracy ≥ 98%
  • Error rate below 1%
  • Same-day or next-day completion of updates
  • Timely and accurate reporting
  • Clean, structured, audit-ready datasets

Why This Role Stands Out

  • High ownership of business-critical operational data
  • Clear expectations and measurable performance metrics
  • Cross-functional exposure across sales, finance, HR, and operations
  • Opportunity to grow into:
  • Operations roles
  • Reporting roles
  • CRM administration
  • Data operations positions

Interview Process

  • Initial Phone Screen
  • Video Interview with Pavago Recruiter
  • Practical Task (timed data entry + accuracy assessment)
  • Client Interview
  • Offer & Background Verification

Apply Now

If you:

  • Take pride in clean, accurate work
  • Thrive in structured, execution-focused environments
  • Catch small details others miss
  • Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.

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