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Open nowPosted 19 days ago

Document Controller / Project Coordinator

Workable (global search)109,826 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowDocument Controller / Project CoordinatorWorkable (global search) · Dubai, United Arab Emirates

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  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 19 days ago

Workable (global search) median: 2 days open

The posting

Key Responsibilities

  • Establish and maintain an organized project document-control system.
  • Maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents.
  • Control the receipt, distribution, revision and filing of drawings and technical documents.
  • Ensure site teams are working from the latest approved drawings and revisions.
  • Maintain document registers and track outstanding submissions/approvals.
  • Coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients.
  • Prepare and maintain project correspondence, letters, transmittals and supporting documentation.
  • Coordinate meeting schedules, invitations and meeting arrangements.
  • Prepare meeting agendas where required and assist with Minutes of Meeting (MOM).
  • Maintain action trackers and follow up responsible parties on outstanding meeting actions.
  • Support the project team in preparing weekly/monthly progress documentation.
  • Maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable.
  • Coordinate material requirements with the site and Procurement teams.
  • Prepare/coordinate material requests and purchase-related documentation.
  • Follow up material orders, delivery status and outstanding requirements.
  • Maintain records of material approvals, purchase requests, delivery notes and related documentation.
  • Maintain subcontractor documentation and project-related records.
  • Assist in maintaining snagging/de-snagging trackers and project completion documentation.
  • Support preparation of handover documents, warranties, certificates and close-out records.
  • Maintain both electronic and physical project files in an organized manner.
  • Ensure confidentiality and proper control of sensitive project information.
  • Provide general project administration and coordination support to the Project/Site Manager.
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