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Open nowPosted 26 days ago

Event Coordinator

Workable (global search)107,990 open roles

Where
London, England, United Kingdom
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Your applicationOpen nowEvent CoordinatorWorkable (global search) · London, England, United Kingdom

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 26 days ago

Workable (global search) median: 6 days open

The posting

We are looking for an exceptional Events Coordinator to become a key part of our growing team. This is a hands-on role that combines executive support with luxury event production, working directly alongside the Director to deliver high-profile events from concept through to execution.

A major focus of the role will be 1970 – The Dominican Republic Superyacht Rendezvous, an invitation-only luxury event bringing together superyacht owners, charter guests, partners and industry leaders for four nights and 3 days of world-class experiences, championship golf and exceptional Caribbean hospitality.

You'll help coordinate every element of the event—from luxury guest experiences and supplier management to logistics, timelines and on-site delivery—while also supporting the day-to-day operations of the business.

This is an opportunity for someone who enjoys taking ownership, solving problems and turning ambitious ideas into seamless experiences.

Key Responsibilities

Executive & Business Support

  • Support the Director with day-to-day administrative and operational tasks.
  • Manage calendars
  • Prepare presentations, proposals and event documentation.
  • Track project timelines and ensure deadlines are met.
  • Coordinate internal communications and follow up on actions.

Event Planning & Coordination

  • Coordinate the planning and delivery of company events throughout the year.
  • Lead the organisation of event logistics, schedules and production plans.
  • Manage supplier communications, quotations and contracts.
  • Coordinate venues, catering, entertainment, branding and production.
  • Maintain detailed project plans and event checklists.

1970 – The Dominican Republic Superyacht Rendezvous

You'll play a central role in bringing this flagship event to life by helping coordinate experiences such as:

  • Exclusive evening events, including gala dinners and yacht parties.
  • Destination experiences across the Dominican Republic.
  • Guest itineraries and personalised schedules.
  • Sponsor activations and partner deliverables.
  • On-site event operations and guest management.

Requirements

Skills & Experience

*You must be able to start immediately, and be based in London*

  • Exceptionally organised with outstanding attention to detail.
  • Comfortable managing multiple priorities simultaneously.
  • A confident communicator with excellent written and verbal English.
  • Experienced in event planning or project coordination.
  • Proactive and able to work independently.
  • Calm under pressure and solutions-focused.
  • Confident using Microsoft Office and Google Workspace.
  • Willing to travel internationally when required.

Desirable

  • Experience in luxury events, hospitality or the superyacht industry.
  • Experience coordinating VIP guests or high-net-worth clients.
  • Familiarity with event management platforms and project management tools.
  • Social media or content coordination experience.

Travel

This role includes international travel, particularly to:

  • Dominican Republic (event planning and on-site delivery)
  • Monaco Yacht Show
  • Other international events as required.

What We Offer

  • International travel and unique behind-the-scenes experiences.
  • Significant responsibility and room for career growth.
  • The chance to create extraordinary experiences for some of the world's most discerning guests.

Benefits

  • £30,000-40,000
  • Hybrid working.
  • International travel opportunities.
  • Exposure to world-leading luxury brands and industry professionals.
  • Hands-on experience across commercial growth, luxury events and business development.
  • A unique opportunity to build your career within the luxury and superyacht industries.
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