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Open nowPosted 150 days ago

Event Operations Coordinator

Workable (global search)107,990 open roles

Where
Kenya
Work mode
Remote
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Your applicationOpen nowEvent Operations CoordinatorWorkable (global search) · Kenya

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 150 days ago

Workable (global search) median: 6 days open

The posting

Job Title: Event Operations Coordinator

Position Type: Full-Time, Remote Working Hours: U.S. Central Standard Time (CST) Hours

About the Role

We’re hiring an Event Operations Coordinator to manage logistics, scheduling, and operational coordination across multiple active event campaigns.

This is a fast-paced, high-responsibility operations role — not a simple admin or assistant position.

You will be responsible for coordinating events end-to-end, managing schedules, handling travel and logistics, communicating with field representatives, and ensuring every moving piece stays organized and executed on time.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities simultaneously without things falling through the cracks.

Responsibilities

Event & Logistics Coordination

  • Manage the full event pipeline across multiple active campaigns
  • Source, negotiate, confirm, and coordinate event logistics
  • Handle booth setup requirements, load-in/load-out schedules, equipment coordination, venue communication, and on-site logistics support
  • Ensure all event details are properly communicated to field representatives and internal stakeholders

Scheduling & Team Coordination

  • Build and maintain representative schedules using Sling or similar scheduling tools
  • Ensure availability submissions are completed on time
  • Publish and manage weekly schedules across campaigns
  • Act as the primary point of contact for field representative logistics and scheduling questions
  • Coordinate closely with leadership to maintain operational alignment

Travel & Expense Management

  • Coordinate travel bookings and logistics for field representatives
  • Track and reconcile travel and event-related expenses
  • Maintain organized records and receipts
  • Monitor spend against budget thresholds and proactively flag issues

Reporting & Operations Support

  • Prepare weekly operations and performance reports
  • Maintain clean operational trackers and documentation
  • Ensure visibility across event status, scheduling, logistics, and expenses
  • Support hiring, onboarding, and operational coordination initiatives when needed

What Makes You a Strong Fit

  • You are highly organized and detail-oriented
  • You thrive in fast-moving operational environments
  • You proactively solve problems before they escalate
  • You can manage multiple priorities simultaneously without losing accuracy
  • You communicate clearly and professionally with both internal teams and external partners
  • You take ownership and follow through consistently

Required Experience & Skills

Must-Have Requirements (Non-Negotiable)

  • Previous experience in event coordination, logistics coordination, operations, scheduling, or administrative operations support
  • Strong experience managing multiple moving pieces simultaneously
  • Excellent written and verbal English communication skills
  • Strong organizational and time management abilities
  • Proficiency with Google Workspace (Google Sheets, Docs, Drive, Calendar, Gmail)
  • Ability to work during U.S. Central Standard Time (CST) business hours
  • Comfortable working in fast-paced environments with tight deadlines

Nice-to-Have Experience

  • Experience using Sling, TravelPerk, or similar scheduling/travel tools
  • Experience supporting field sales teams or event-based operations
  • Experience tracking operational expenses and budgets
  • Startup or high-growth company experience

What Does a Typical Day Look Like?

Your day will revolve around keeping operations organized and ensuring events run smoothly from planning to execution.

You will:

  • Review upcoming events and confirm logistics
  • Coordinate with venues, representatives, and internal teams
  • Update schedules and manage travel coordination
  • Handle operational questions from the field team
  • Track expenses and maintain operational documentation
  • Monitor deadlines, scheduling updates, and event changes
  • Prepare reports and ensure leadership has clear operational visibility

In essence: you are the operational backbone ensuring events, schedules, logistics, and communication stay organized and executed efficiently.

Key Metrics for Success (KPIs)

  • Accuracy and timeliness of event coordination
  • Schedule completion and operational consistency
  • On-time communication with reps and stakeholders
  • Accuracy of expense tracking and reporting
  • Reduction in operational issues and scheduling conflicts
  • Responsiveness and execution reliability

Interview Process

  • Initial Screening Call
  • Recruiter Interview
  • Final Interview with Client
  • Offer & Onboarding
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