The posting
Job Title: Executive Assistant
Location: South Africa
Job Type: Full-Time, Remote
Salary: South African Rand (ZAR)
We are seeking an experienced, highly organised and proactive Executive & Personal Assistant to provide high-level executive and personal support while also managing important operational reporting and stakeholder communication across multiple healthcare facilities.
This is a varied and fast-paced role requiring someone who can confidently move between executive administration, personal assistance, data and reporting, and operational follow-up. The successful candidate will be highly trustworthy, emotionally intelligent and comfortable handling confidential or sensitive information.
You will need to be someone who anticipates what needs to be done, takes ownership and follows through without requiring constant direction. Priorities may shift quickly, so agility and sound judgement are essential.
Key Responsibilities
Executive & Personal Assistance
- Manage email triage, calendars, appointments and scheduling.
- Coordinate meetings, reservations and other arrangements.
- Assist with form completion and administrative requirements.
- Track bills, payments, reminders and important deadlines.
- Manage personal emails and administration alongside business responsibilities.
- Organise and prioritise competing requests and deadlines.
- Anticipate requirements and take action before being asked.
- Follow through on tasks to ensure nothing is missed or left outstanding.
- Handle confidential personal and business information with a high level of discretion.
Operational Reporting
- Pull daily statistics from the medical system across multiple facilities.
- Monitor hospitalisations, admissions and patient numbers.
- Track pending laboratory results and follow up on outstanding information.
- Monitor staff compliance and identify any areas requiring attention.
- Prepare and distribute clear, accurate daily facility briefings.
- Provide timely updates on patient numbers, staff status and hospital transfers.
- Identify missing or incomplete information and follow up with the relevant stakeholders.
- Ensure daily reporting is accurate, consistent and delivered within required timeframes.
- Escalate issues appropriately and provide clear updates and recommendations.
Stakeholder Communication
- Liaise with facility staff regarding outstanding information, compliance requirements and follow-ups.
- Communicate confidently and professionally via WhatsApp, email, telephone and video.
- Build collaborative relationships with stakeholders across different facilities.
- Influence and encourage action without relying on direct authority.
- Follow up diplomatically but persistently when information or action is required.
- Keep stakeholders informed and ensure important matters do not fall through the cracks.
- Handle sensitive situations with professionalism, emotional intelligence and sound judgement.
Requirements
- Strong experience working as an Executive Assistant, ideally including significant personal assistance responsibilities.
- Excellent administrative, organisational and operational skills.
- Strong attention to detail and the ability to manage multiple priorities simultaneously.
- Confident working with data and preparing accurate daily reports.
- Highly emotionally intelligent, with a collaborative and relationship-focused communication style.
- Proactive and solution-oriented, with the ability to bring answers, recommendations and solutions rather than simply identifying problems.
- Strong follow-through and accountability.
- Agile and comfortable adapting as priorities and responsibilities shift across multiple facilities.
- Experienced, composed and trustworthy, with the ability to handle confidential and sensitive matters appropriately.
- Strong written and verbal communication skills.
- Comfortable communicating across WhatsApp, email, telephone and video.
- Comfortable using ClickUp or a similar task-management platform.
- Strong computer literacy and the ability to learn new systems quickly.
Thinking of applying? Here's the inside scoop.
Let us walk you through the next steps.
Step 1 – Complete Your Application
Fill in our application form and upload your CV. This stores your profile in our Applicant Tracking System (ATS) and places you into our active job pipelines, making it easier for us to match you with current and future opportunities.
Step 2 – The First Look (One-Way Video Interview)
This is where your application comes to life. We review your CV and video interview to get a feel for your experience, communication style, and overall fit. If we like what we see, you're on to the next step!
Why do we ask for a video?
Because a résumé can tell us what you've done, but it can't show us you. Your video is your moment to shine, and it helps us see:
- How you communicate and connect with people.
- How you present yourself professionally.
- Other opportunities you might be an even better fit for (bonus surprises!).
Think of it as your personal trailer. One great video means we can pitch you for multiple roles and get you in front of the right employers, faster.
Heads up: Some clients watch your video directly, so make it one you'd be proud to have represent you. This is your highlight reel—make it count!
Step 3 – Let's Actually Talk
A Recruitment Specialist calls to chat about your experience, your availability, what you want to earn, and the role itself. Consider it a friendly vibe check.
Step 4 – The Fine Print, Made Fun
We break down what it's like working as an independent contractor—hours, pay, contract terms, the whole deal. No surprises, no fine-print sneakiness. You'll get it all in writing.
Step 5 – Matchmaking Time
Our Talent Delivery Team plays cupid, matching you to clients where you're most likely to shine. We can't promise everyone gets picked, but we're rooting for you.
Step 6 – Showtime
Got shortlisted? We'll set up your interview, prep you like a pro, and have your back the whole way—with a Reworks teammate right there facilitating.
Step 7 – The Verdict
We chase feedback the second it lands and keep you in the loop.
Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.
