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Open nowPosted 103 days ago

Executive Assistant

Workable (global search)108,016 open roles

Where
South Africa
Work mode
Remote
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Your applicationOpen nowExecutive AssistantWorkable (global search) · South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 103 days ago

Workable (global search) median: 7 days open

The posting

Executive Assistant (Remote Executive Support)

Remote | Full-Time | Executive Support | U.S. Business Hours

Hiring for Our Client

Our client is seeking a highly organized and proactive Executive Assistant to support executive leadership and help keep day-to-day operations running smoothly. This role is ideal for someone who excels at calendar management, executive communications, meeting coordination, and administrative support in a fast-paced remote environment.

The ideal candidate is detail-oriented, dependable, resourceful, and capable of managing multiple priorities with minimal supervision.

Key Responsibilities

Executive Calendar Management

  • Manage executive calendars and scheduling across multiple time zones
  • Coordinate meetings, appointments, and business commitments
  • Resolve scheduling conflicts and prioritize executive time effectively
  • Prepare agendas, reminders, and meeting materials

Executive Communications

  • Manage and organize executive inboxes
  • Draft, edit, and proofread emails, reports, and internal communications
  • Coordinate communication between executives, team members, and external stakeholders
  • Ensure timely follow-up on action items and requests

Travel & Logistics Coordination

  • Arrange domestic and international travel when required
  • Coordinate flights, accommodations, transportation, and itineraries
  • Manage travel changes and last-minute adjustments
  • Track and reconcile travel-related expenses

Administrative & Operational Support

  • Prepare presentations, reports, and business documents
  • Organize and maintain digital files and records
  • Process expense reports and administrative requests
  • Support ongoing projects and operational initiatives
  • Handle ad hoc executive support tasks as needed

Meeting Coordination

  • Schedule and coordinate virtual meetings
  • Prepare meeting materials and briefing documents
  • Take meeting notes and distribute action items
  • Track follow-ups and ensure accountability on key tasks

Required Qualifications

  • 2+ years of experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, Operations Coordinator, or similar role
  • Experience supporting managers, directors, executives, or leadership teams
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Ability to work independently in a remote environment
  • High level of professionalism, reliability, and attention to detail

Preferred Qualifications

  • Experience supporting executives in startups, agencies, professional services, or remote organizations
  • Experience managing multiple calendars and competing priorities
  • Experience coordinating meetings across international time zones
  • Familiarity with executive operations and project coordination

Technical Skills

  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
  • Collaboration & Project Management Tools:
  • Slack
  • Notion
  • Asana
  • Trello
  • Similar platforms
  • Video Conferencing:
  • Zoom
  • Microsoft Teams
  • Google Meet

What Success Looks Like

  • Executive schedules remain organized and optimized
  • Meetings, communications, and projects are coordinated efficiently
  • Administrative processes run smoothly with minimal oversight
  • Leadership receives proactive support and timely follow-up
  • Priorities stay organized and deadlines are consistently met

Ideal Candidate

  • Highly organized and detail-oriented
  • Reliable and accountable
  • Strong communicator
  • Resourceful problem solver
  • Self-motivated and proactive
  • Comfortable managing multiple priorities
  • Handles confidential information with professionalism
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