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Open nowPosted 149 days ago

Executive Assistant (Claude AI) (EGS645)

Workable (global search)108,016 open roles

Where
São Paulo, SP, Brazil
Work mode
Remote
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Your applicationOpen nowExecutive Assistant (Claude AI) (EGS645)Workable (global search) · São Paulo, SP, Brazil

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 149 days ago

Workable (global search) median: 7 days open

The posting

We're looking for an AI-Powered Executive Assistant who goes well beyond traditional EA work. This is a high-ownership, all-rounder role that blends executive support, operations management, and strategic assistance into one position. You will use Claude AI, Claude Code, and the broader Claude ecosystem as core daily tools to execute across communications, research, project management, and operational workflows, moving fast, figuring things out independently, and making things happen without being told twice.

The right person for this role has a hustler mindset. You take ownership of outcomes, not just tasks. You are fluent with AI tools and use them to work smarter and faster than anyone who is not. If you are the kind of person who sees a problem and solves it before anyone asks you to, this role was built for you.

Why You'll Want to Join

  • You will be paid in USD (bi-monthly: every 15th and 30th)
  • Paid Time Off in accordance with company policy
  • Observance of Holidays per company guidelines
  • 100% remote setup so you can work wherever you're most productive
  • Direct access to leadership with real ownership over cross-functional responsibilities
  • Work at the cutting edge of AI-assisted operations in a fast-moving environment

What You'll Work On

Executive and Operations Support

  • Manage calendars, communications, and priorities on behalf of leadership across business functions
  • Own projects end to end from brief through delivery without needing step-by-step direction
  • Coordinate across teams, vendors, and external partners with clear, professional communication
  • Anticipate what needs to happen next and act on it before being asked

AI-Driven Execution

  • Use Claude AI as a primary tool for research, drafting, summarizing, problem-solving, and decision support
  • Leverage Claude Code to build lightweight tools, automations, and workflows that reduce manual overhead
  • Use Claude Cowork and the broader Claude ecosystem to collaborate, document, and execute faster
  • Continuously find new ways to apply AI tools to improve the speed and quality of your own output

Project and Workflow Management

  • Take ownership of active projects and track them through to completion
  • Build and maintain systems for task management, documentation, and knowledge organization
  • Flag risks and blockers early with a proposed solution, not just a flag
  • Keep leadership informed without being asked and surface what matters without noise

Research and Strategic Support

  • Conduct deep research on business topics, competitors, tools, and opportunities
  • Synthesize findings into clear, actionable summaries that leadership can act on
  • Support strategic planning, meeting prep, and decision-making with well-organized context

Ad Hoc and Cross-Functional Work

  • Take on whatever needs to get done, from vendor coordination to content drafts to internal process improvements
  • Operate across functions without needing a defined lane
  • Bring energy, ownership, and follow-through to every task regardless of size

What You Bring

  • Hands-on experience using Claude AI including Claude Code and Claude Cowork as daily work tools
  • Hustler mindset: you move fast, figure things out, and do not wait for perfect conditions to act
  • Proven ability to manage complex, cross-functional work independently with minimal oversight
  • Strong written English communication skills across both professional and operational contexts
  • High attention to detail and a track record of following through without being reminded
  • Comfortable with ambiguity and able to prioritize effectively when everything feels urgent
  • Prior experience in an EA, chief of staff, operations, or high-ownership generalist role

Nice to Have

  • Experience building lightweight automations or internal tools using AI coding tools
  • Background in a fast-moving startup or founder-led business
  • Familiarity with project management tools such as Notion, Linear, or similar
  • Experience supporting a founder or senior executive directly

How to Apply

Please include:

  1. Your updated resume
  2. A short Loom video (1 to 2 minutes) introducing yourself, describing how you use Claude AI and Claude Code in your daily work, and sharing an example of a complex problem you solved independently without being asked

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are an AI-fluent operator with a hustler mindset who wants a role with real ownership, direct leadership access, and the tools to work at a level most people cannot match, this role gives you the scope and the autonomy to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

  1. Initial Application - Submit your application and complete our prequalifying questions
  2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
  3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
  4. Recruitment Interview - Initial screening with our talent team
  5. Executive Interview - Meet with senior leadership to discuss role alignment
  6. Client Interview - Final interview with the client team you'd be supporting
  7. Background & Reference Check - Professional reference verification
  8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

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