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Open nowPosted 66 days ago

Executive Assistant (F/M/D)

Workable (global search)108,016 open roles

Where
Munich, BY, Germany
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Your applicationOpen nowExecutive Assistant (F/M/D)Workable (global search) · Munich, BY, Germany

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 66 days ago

Workable (global search) median: 7 days open

The posting

The Opportunity

As our Executive Assistant you will ensure our day-to-day operations run smoothly by supporting our founders, coordinating office activities, and creating an outstanding experience for visitors and employees alike. You'll be a trusted partner across the business, bringing organisation, attention to detail, and a proactive approach to everything from diary management to office events and investor visits.

Your Responsibilities

Founder Support

  • Manage calendars and scheduling for the founders, ensuring meetings and priorities are coordinated effectively.
  • Arrange domestic and international travel, including flights, accommodation, itineraries, and logistics.
  • Prepare and process expense reports on behalf of the founders.
  • Document management.
  • Check emails and prepare draft responses.

Coordination & Communication

  • Act as a key point of contact for internal teams and external partners, ensuring smooth communication and timely follow-up.
  • Coordinate administrative processes and support cross-functional collaboration across the business.
  • Support meeting preparation and logistics where required.

Office & Team Support

  • Coordinate office events, team activities, and workplace initiatives that contribute to a positive and engaging office environment.
  • Partner closely with the Office Management and Reception teams to ensure our offices operate smoothly.

Visitor Experience

  • Ensure external visitors including investors, customers, candidates, and partners receive a professional and welcoming experience.
  • Coordinate with the Office & Facility Team to ensure meeting rooms, catering, visitor access, and logistics are prepared ahead of important meetings.
  • Help ensure high-profile visits run seamlessly from arrival through departure.

Requirements

  • Experience in office coordination, operations, administrative support, or a similar role.
  • Excellent organisational skills with the ability to manage multiple priorities and deadlines.
  • Strong communication and interpersonal skills with a customer-service mindset.
  • High level of discretion and professionalism when handling confidential information.
  • A proactive, hands-on approach and a willingness to support wherever needed.
  • Proficiency with Google Workspace or Microsoft Office and common productivity tools.
  • Fluent in both English and German, additional languages are an advantage.

Benefits

  • Competitive compensation package
  • Various employee subsidies and perks, including public transportation and wellness support
  • Work with a world-class team in a flat hierarchy, with direct collaboration alongside the founders and engineering team
  • Fast growth potential in a rapidly evolving company and industry
  • International office environment with English as the official working language

Recruiting Process

Your recruiting partner for this role is Madhulika (she/her). You can expect a screening call and up to 3 rounds of interviews including an onsite visit to our office in Munich to meet with the team.

We hire across backgrounds, identities, and experiences, and we are committed to a workplace where everyone belongs. Discrimination has no place here.

If you need any accommodations during the recruiting process, just reach out to your recruiting partner.

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