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Open nowPosted 523 days ago

Executive Assistant & Office Manager

Workable (global search)109,826 open roles

Where
Damascus, Damascus Governorate, Syria
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Your applicationOpen nowExecutive Assistant & Office ManagerWorkable (global search) · Damascus, Damascus Governorate, Syria

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 523 days ago

Workable (global search) median: 2 days open

The posting

The Executive Assistant & Office Manager will provide strategic and operational support to the CO-CEO of a regional industrial group. This hybrid role combines high-level executive assistance with the efficient management of office operations to ensure seamless coordination of administrative functions. The ideal candidate is highly organized, proactive, and capable of multitasking in a dynamic industrial environment.

Executive Support Duties

  • Schedule Management: Organize the CO_CEO’s calendar, plan meetings, and coordinate travel arrangements for subsidiaries, client visits, trade shows, industry events, and board meetings.
  • Communication Management: Act as the primary liaison, managing correspondence (emails, calls, and documents) to ensure timely and professional responses.
  • Presentation & Reporting: Prepare and edit presentations, reports, and marketing proposals.
  • Meeting Coordination & Minutes: Arrange meetings, prepare agendas, and take detailed and accurate minutes for follow-up actions and documentation.
  • Project Coordination: Track and oversee deadlines, sales initiatives, and marketing campaigns to ensure timely execution.
  • Event Logistics: Organize logistics for board meetings, conferences, client meetings, product launches, and promotional events. This includes Hotels, Airlines, rental cars, restaurants and events venues bookings.

Office Operations Duties

  • Workspace Management: Ensure office supplies, equipment, and facilities support the productivity of the CO-CEO team.
  • Budget & Procurement: Manage office and marketing budgets, vendor contracts, and procurement of marketing materials and supplies.
  • Logistics Coordination: Oversee shipments and deliveries of promotional materials, product samples, and marketing assets.
  • Policy Compliance: Ensure adherence to workplace policies, health and safety standards, and industrial regulations.
  • Process Optimization: Identify inefficiencies and recommend improvements to office systems, workflows, and communication.
  • Team Support: Provide administrative support to CO-CEO teams, including scheduling, resource allocation, and task follow-ups.

Requirements

Education & Experience:

  • Bachelor’s degree in business administration, marketing, or a related field (preferred).
  • 10+ years of experience in a combined administrative, personal assistant, or office management role.

Skills & Competencies:

  • Exceptional organizational and multitasking skills.
  • Excellent English language skills, both written and spoken. Other languages are welcomed.
  • High experience in online bookings for Airlines, Hotels, and events venues.
  • Experience in handling government relations and liaising with regulatory authorities.
  • Strong communication abilities, both written and verbal, with a professional demeanor.
  • Proficiency in office tools (e.g., MS Office, scheduling software).
  • Basic understanding of sales and marketing processes and reporting.
  • Experience in managing budgets and vendor relationships.
  • Strong problem-solving and decision-making skills, with a proactive approach to challenges.
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