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Open nowPosted 10 days ago

Executive Business Partner to CEO

Workable (global search)108,016 open roles

Where
San Jose, CA, United States
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Your applicationOpen nowExecutive Business Partner to CEOWorkable (global search) · San Jose, CA, United States

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  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 10 days ago

Workable (global search) median: 7 days open

The posting

This is not a traditional Executive Assistant role.

Our client, an established real estate development and construction company headquartered in San Jose, is seeking a highly capable Executive Business Partner to work directly alongside the CEO across executive operations, organizational coordination, and strategic initiatives.

This role is designed for someone who can operate as a true extension of leadership: balancing high-level executive support with operational follow-through, sound business judgment, and long-term organizational impact. You will serve as the CEO's right hand and a trusted second set of eyes on the business.

The ideal candidate thrives in high-accountability environments, anticipates needs before they arise, and is looking for a long-term home. This role offers a clear path into broader Chief of Staff and operational leadership responsibilities.

This position is 100% on-site in San Jose, CA. Candidates must be based in the San Francisco Bay Area.

Key Responsibilities

Executive Support & Partnership

  • Manage a high-volume executive inbox, including email triage and follow-up coordination
  • Maintain and prioritize a dynamic executive calendar and scheduling requests
  • Prepare meeting agendas, briefing materials, executive summaries, presentations, and follow-up action items
  • Protect executive time by prioritizing business-critical activities
  • Draft and manage executive communications and correspondence with sound judgment
  • Handle confidential business, financial, and personnel matters with professionalism and discretion
  • Serve as a liaison between the CEO and internal teams, partners, and external stakeholders
  • Coordinate domestic and international travel arrangements and logistics

Operations & Business Coordination

  • Review contracts, agreements, and key business documents ahead of the CEO, flagging issues, gaps, and deadlines
  • Track company initiatives and help drive accountability across departments
  • Support cross-functional communication between operations, development, construction, accounting, and leadership teams
  • Assist with executive reporting, dashboards, and operational summaries
  • Coordinate leadership meetings, planning sessions, and operating rhythms (EOS or similar framework experience a plus)
  • Coordinate special projects and business initiatives as directed by the CEO, from planning through delivery

Strategic & Chief of Staff Development

  • Identify and implement opportunities to modernize the executive office through AI-enabled tools, better systems, and data-driven reporting
  • Assist with operational planning and executive-level coordination
  • Help monitor organizational priorities and project execution
  • Support leadership with prioritization, communication, and decision-making processes
  • Gradually assume increased operational and strategic responsibilities over time

Requirements

  • 10+ years of executive support experience, including 5+ years as a Senior Executive Assistant, Executive Business Partner, or Chief of Staff to a CEO, President, or Founder
  • Experience in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment firm experience also valued
  • Stable work history with meaningful tenure; this company is seeking a long-term partner
  • Comfort reviewing contracts and business documents with strong attention to detail
  • Exceptional organizational, prioritization, and problem-solving skills
  • Strong written and verbal communication skills; polished and trusted at the executive level
  • High level of professionalism, discretion, and emotional intelligence
  • Advanced proficiency with Microsoft Office and/or Google Workspace; interest in AI and productivity tools a strong plus
  • Must reside in the San Francisco Bay Area and be able to work on-site full-time in San Jose

Benefits

  • Competitive base salary
  • Performance-based bonus opportunities
  • Health, dental, and vision benefits
  • PTO and paid holidays
  • Direct partnership with the CEO and executive leadership
  • Long-term career growth into Chief of Staff and operational leadership responsibilities
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