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Open nowPosted 114 days ago

Executive Operations Assistant (Remote) | LATAM

Workable (global search)108,016 open roles

Where
Buenos Aires, Argentina
Work mode
Remote
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Your applicationOpen nowExecutive Operations Assistant (Remote) | LATAMWorkable (global search) · Buenos Aires, Argentina

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 114 days ago

Workable (global search) median: 7 days open

The posting

  • Location: Remote / Virtual
  • Job Type: Full-Time
  • Salary Range: $1,700–$2,100 USD/month (Depending on experience)
  • Schedule: Monday to Friday | 9:00 am - 6:00 pm EST

About Us

HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations.

This is not a traditional calendar-only Executive Assistant role. You will become a trusted right-hand partner to the Founder & CEO, helping protect their time, improve follow-through, and keep key company operations running smoothly. The role blends executive support, operations coordination, people administration, light recruiting support, finance administration, inventory forecasting, and cross-functional project management. It is a strong fit for someone who enjoys variety, takes ownership without waiting to be asked, and can bring calm, clarity, and structure to a busy startup environment.

Responsibilities:

  • Own the Founder & CEO’s calendar with careful prioritization, conflict prevention, daily calendar sweeps, and clear follow-up blocks for important action items
  • Monitor and organize executive inboxes multiple times daily, including sorting, labeling, surfacing urgent items, and coordinating thoughtful responses to scheduling requests
  • Coordinate internal and external meetings across stakeholders, ensuring details are accurate, agendas are clear, and follow-through does not fall through the cracks
  • Manage domestic business travel logistics for speaking engagements and company needs, including schedules, materials, delivery coordination, and visibility for the broader team
  • Vet incoming speaking opportunities and help leadership evaluate which events are worth time, travel, and operational investment
  • Support people operations by helping with onboarding, Gusto-related requests, PTO tracking, contractor administration, and compliance-related coordination
  • Review candidate resumes against leadership-provided hiring criteria and help keep recruiting workflows organized and moving
  • Complete monthly budget reconciliations, enter actuals by deadline, and review QuickBooks transaction categorizations for accuracy
  • Assist with invoice and Bill.com approval workflows, insurance renewals, audits, and documentation gathering for accounting and administrative partners
  • Complete weekly inventory forecasting and update company-wide reporting documents with relevant travel, PTO, scheduling, and operational information

Requirements

Must-Have:

  • 5+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Operations Specialist, or similar role
  • Experience supporting a founder, CEO, or senior executive in a startup, high-growth, or highly fluid business environment
  • Strong executive calendar management, complex scheduling, inbox organization, and communication coordination experience
  • Excellent written and verbal English communication skills, with the judgment to represent leadership professionally
  • High attention to detail, strong follow-through, and the ability to manage multiple priorities without constant oversight
  • Experience handling confidential executive, people, financial, or business information with discretion

Nice to Have:

  • Experience with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, and modern calendar management tools
  • Exposure to HR administration, onboarding, recruiting coordination, or resume screening
  • Experience supporting executive travel, speaking engagements, events, or marketing collateral logistics
  • Familiarity with budget tracking, reconciliations, invoice workflows, or financial administration
  • Previous experience in a venture-backed startup, wellness, consumer products, healthcare, or women’s health company

Benefits

  • Access to a $200K+ perk marketplace with discounts on 150+ global services.
  • Option to withdraw up to 50% of approved earnings before payday.
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