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Open nowPosted 11 days ago

Finance Operations Manager

Workable (global search)109,826 open roles

Where
Bosnia & Herzegovina
Work mode
Remote
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Your applicationOpen nowFinance Operations ManagerWorkable (global search) · Bosnia & Herzegovina

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 2 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 11 days ago

Workable (global search) median: 2 days open

The posting

Who We Are?

We help men save their marriages through results-oriented online coaching, often succeeding where

traditional counseling falls short. In under three years, we've achieved 10x growth and continue

delivering exceptional outcomes for our clients every day.

Follow us: YouTube and Instagram

What We're Looking For

We are looking for a highly organized and analytical Finance Operations Manager to own finance and operational administration across multiple entities.

This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.

Reporting Line & Accountability

  • Reports directly to the Managing Director/ Chief Financial Officer
  • Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
  • Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
  • Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
  • Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters

Key Responsibilities

Multi-Entity Finance & Bookkeeping

  • Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
  • Manage month-end close in Xero, ensuring reconciled and audit-ready records
  • Maintain intercompany transactions and supporting documentation
  • Maintain clear visibility of cash positions across entities
  • Coordinate with external accountants for filings, statutory accounts, and reporting
  • Track international investments and support reporting across tax deadlines
  • Prepare structured monthly finance packs for CFO review

Billing, Payments & Contractor Operations

  • Manage billing, refunds, failed payments, disputes, and chargebacks
  • Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
  • Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight

Compliance, Renewals & Administration

  • Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
  • Provide regular compliance status updates to MD/CFO
  • Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
  • Maintain organized, easy-to-find digital records and documentation
  • Ensure proactive management of renewals and obligations

Corporate/Statutory Records & Financial Controls

  • Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
  • Ensure corporate documentation is complete and audit-ready for CFO review
  • Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
  • Escalate control weaknesses or governance gaps to CFO
  • Provide operational finance support as needed to ensure continuity of finance processes

Process Improvement

  • Document finance/admin workflows and implement practical process improvements
  • Reduce manual work through light automation and better systems
  • Build simple dashboards/reporting where helpful for visibility and predictability
  • Present improvement recommendations to CFO for approval where appropriate

What Success Looks Like (First 90 Days)

  • All entities reconciled and running on a clear monthly/annual cadence
  • Month-end close running smoothly and predictably
  • Billing, disputes/chargebacks, and contractor workflows under control
  • Renewals/filings calendar established and proactive (no urgent last-minute requests)
  • Corporate records organized and consistently maintained
  • Founder time spent on finance/admin significantly reduced
  • 2–3 meaningful process improvements implemented

Requirements

  • CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
  • Strong Xero experience (multi-entity experience preferred)
  • Advanced Excel / Google Sheets
  • Highly organized, detail-driven, and calm under pressure
  • High integrity handling sensitive financial and corporate information
  • Comfortable working independently in a founder-led environment
  • Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
  • Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus.

Benefits

  • Salary Range: $3500-$5000/month
  • Work from Anywhere: Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive.
  • Ongoing Growth: Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.
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