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Open nowPosted 37 days ago

HOA/COA Portfolio Manager

Workable (global search)108,016 open roles

Where
Chicago, IL, United States
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Your applicationOpen nowHOA/COA Portfolio ManagerWorkable (global search) · Chicago, IL, United States

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Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 7 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 37 days ago

Workable (global search) median: 7 days open

The posting

HOATalent is hiring on behalf of Hales Property Management

Role: Community Association Manager Salary: $70,000 - $80,000/year, plus bonuses ($6,000-$12,000 estimated bonus and commission) Location: Chicago, IL (in-person for 6 months; hybrid schedule after training period)

About the Role

As a Community Association Manager (CAM), you'll be the go-to partner for a portfolio of condominium and homeowner associations — the person Boards and homeowners trust to keep things running smoothly. You'll manage day-to-day operations, guide Boards through decisions, oversee vendors and projects, and help associations stay financially healthy. If you like variety, relationship-building, and seeing tangible results from your work, this role offers all three.

What You'll Do

HOA & Condo Portfolio Management

  • Serve as the primary point of contact for HOA Boards and homeowners across your portfolio
  • Attend Board meetings and help guide sound decision-making
  • Prepare clear management reports and communications
  • Ensure associations operate in line with their governing documents and rules

Property Operations & Maintenance

  • Coordinate maintenance, repairs, and vendor services across properties
  • Conduct regular inspections and quality control reviews
  • Manage capital improvement and construction projects from bid to completion
  • Solicit vendor bids, evaluate proposals, and oversee contractor performance
  • Step in on emergency or after-hours property issues as needed

Financial & Administrative Oversight

  • Assist with annual budgets and long-term reserve planning
  • Review financial statements, invoices, and operating expenses
  • Monitor vendor contracts and association expenditures
  • Support associations' long-term financial health

Relationships & Leadership

  • Build genuine, trusted relationships with residents, Boards, vendors, and internal teams
  • Resolve homeowner concerns with professionalism and care
  • Keep association records accurate and well-organized
  • Bring ideas to the table that make operations run better

Requirements

Required Experience

  • 3+ years of property management, HOA management, condominium management, or residential portfolio management experience
  • Experience working directly with homeowners, residents, or HOA Boards
  • Experience managing vendors, maintenance projects, and property operations
  • Strong organizational skills with the ability to manage multiple priorities

Preferred Qualifications

  • Illinois CAM License or CMCA certification
  • Experience managing condominium or HOA portfolios
  • Construction, maintenance, or capital project management experience
  • Financial reporting, budgeting, and contract management experience
  • Familiarity with HOA governing documents and Board meeting processes

Skills & Competencies

  • Excellent communication and customer service skills
  • Strong problem-solving and conflict resolution abilities
  • Ability to work independently in a fast-paced environment
  • Strong attention to detail and time management
  • Proficiency with Microsoft Office (Outlook, Excel, Word)
  • Experience with property management software is a plus

Benefits

Schedule:

  • First 6 months (training period): In-office 5 days per week
  • After 6 months: Eligible for up to 4 work-from-home days per week

Why You'll Love Working Here

  • Competitive pay ($70K–$80K) plus performance bonuses
  • Industry-leading healthcare: medical, dental, life insurance, and HSA
  • Retirement savings plan
  • Generous PTO
  • Flexible, hybrid schedule after training
  • Corporate-sponsored wellness program
  • Quarterly company outings and events
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