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Open nowPosted 6 days ago

HR Administrative Assistant

Workable (global search)107,990 open roles

Where
Mascot, TN, United States
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Your applicationOpen nowHR Administrative AssistantWorkable (global search) · Mascot, TN, United States

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 6 days ago

Workable (global search) median: 6 days open

The posting

Overview

To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. This would be a lot of entering a new hires, creating badges, setting up orientations, creating orientation binders, etc. This is a part time role (22-28 hours per week) for 3 months (October - December).

Responsibilities

  • Follow all safety rules and regulations.
  • Ensure that standard procedures are followed in all aspects of work.
  • Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
  • Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
  • Prepare materials and conduct portions of new hire orientation.
  • Answers or assists with payroll and benefits questions as well as policy interpretation.
  • Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
  • Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
  • Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
  • Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
  • Conducts training for selected topics at NA Rail sites.
  • Takes a leading role in the oversite of hourly cross-training programs.
  • Assists with annual open enrollment.
  • Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Requirements

Qualifications

  • High School Diploma or GED
  • College degree preferred
  • Must have excellent interpersonal skills
  • Ability to operate with a high amount of confidentiality and professionalism
  • Knowledge of HR related areas including compensation, benefits, employment law, and training
  • Strong computer skills including MS Word, Excel, PowerPoint, Outlook
  • Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
  • Able to act independently and manage various projects from initiation to completion
  • Strong problem solving and critical thinking skills
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