The posting
WHO ARE WE?
DataOne designs, develops, and operates sustainable AI Factories and data center infrastructure. As part of our continued growth, we are looking for an HR Generalist to support our employees, managers, and day-to-day HR operations.
YOUR ROLE
As an HR Generalist, you will be responsible for supporting the full employee lifecycle and ensuring the smooth delivery of day-to-day HR operations.
You will act as a key point of contact for employees and managers on HR-related matters, maintain accurate HR data within Odoo, and contribute to recruitment, onboarding, employee relations, and site administration.
Requirements
HR Administration & Employee Lifecycle:
- Manage employee lifecycle administration, including contracts, onboarding documentation, transfers, promotions, and offboarding.
- Prepare employment contracts, amendments, certificates, and other HR documentation in accordance with company policies and local labor regulations.
- Maintain accurate, confidential, and up-to-date employee records.
- Manage leave, absence, and attendance records and follow up on any discrepancies.
- Support payroll preparation by consolidating and verifying relevant employee information.
- Ensure compliance with internal HR policies, labor regulations, and audit requirements.
- Respond to employee questions regarding HR policies, benefits, and administrative procedures.
Recruitment & Onboarding:
- Support hiring managers with job postings, CV screening, and interview coordination.
- Manage candidate communication throughout the recruitment process.
- Assist with reference checks and preparation of job offers.
- Coordinate and facilitate new employee onboarding, including welcome sessions, induction schedules, and required documentation.
- Work closely with IT, facilities, and department managers to ensure new employees are fully equipped from their first day.
- Monitor probation periods and follow up on required reviews.
Site & Office Administration:
- Support day-to-day office administration, including supplies, vendors, and facilities-related requests.
- Coordinate with external service providers, including maintenance, security, cleaning, and catering.
- Support site health, safety, and compliance requirements.
- Coordinate logistics for meetings, employee events, and site visits.
- Support office budget and expense tracking when required.
Employee Relations & HR Support:
- Maintain a visible and approachable HR presence and build strong relationships with employees and managers.
- Act as a first point of contact for employee concerns and support the resolution or escalation of grievances and workplace conflicts.
- Support managers with performance management, disciplinary procedures, and HR policy application.
- Contribute to employee engagement initiatives and internal communications.
- Monitor employee sentiment and escalate emerging concerns to the HR Manager.
HR Reporting & Odoo HRIS:
- Maintain accurate employee data within the Odoo HRIS.
- Conduct regular data quality checks and correct discrepancies.
- Prepare standard HR reports and dashboards, including headcount, turnover, and absence reporting.
- Support the HR Manager with ad hoc reporting and data extraction for business and compliance requirements.
Benefits
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 2–4 years of experience as an HR Generalist, HR Administrator, or in a similar HR position.
- Experience working with an HRIS system; experience with Odoo, ADP, Paycom, or TriNet is a strong advantage.
- Strong understanding of HR administration processes and local labor regulations.
- Excellent organizational skills and strong attention to detail.
- Ability to handle confidential information professionally.
- Strong interpersonal and communication skills.
- Ability to manage multiple priorities across HR administration, recruitment, and site operations.
- Proficiency in Microsoft Office / Google Workspace and confidence working with HRIS and reporting tools.
- Proactive, hands-on, and service-oriented approach.
- Proficiency in English, French would be very much appreciated
