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Open nowPosted 48 days ago

Junior Office Assistant

Workable (global search)107,990 open roles

Where
Gdańsk, Pomeranian Voivodeship, Poland
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Your applicationOpen nowJunior Office AssistantWorkable (global search) · Gdańsk, Pomeranian Voivodeship, Poland

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Workable (global search)'s own form.

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The clock on this job

Early applications get read.

7.9% of postings close within 7 days. Measured by our own scanner across the market. Workable (global search) postings stay open a median of 6 days.

Share of postings closed within
  1. 1.6%1 day
  2. 3.6%3 days
  3. 7.9%7 days
  4. 14.9%14 days
  5. 34.0%30 days
This job: posted 48 days ago

Workable (global search) median: 6 days open

The posting

We're looking for a Junior Office Assistant to join our Employee Experience & Operations team. In this role, you'll help shape a workplace where nearly 300 people across three continents can focus on doing great work because everything behind the scenes runs smoothly.

You'll build a strong foundation in office operations and executive support while contributing to projects across employee experience, learning and development, employer branding, and internal communication.

If you're naturally organized, enjoy helping people, and get genuine satisfaction from bringing order to chaos, we'd love to meet you!

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board.

Main tasks:

  • managing the day-to-day operations of our office, including workspace organization and ordering office supplies, groceries, and other essentials
  • coordinating business travel, including booking transportation and accommodation
  • supporting our Board Members by organizing meetings, managing calendars, handling correspondence and documents, arranging lunches, and registering business expenses
  • assisting with simple financial settlements and administrative paperwork
  • managing incoming and outgoing correspondence and ensuring smooth document flow across teams and internal systems
  • working with suppliers, partners, and service providers by placing orders, coordinating deliveries, and maintaining great relationships
  • providing day-to-day administrative support to employees across the company
  • helping organize company events, internal initiatives, and cross-functional HQ meetings

You may be the perfect fit if you:

  • have experience working with people, especially in customer service, hospitality, retail, office administration, or similar roles - including internships, part-time jobs, summer jobs, or volunteer experience
  • communicate confidently in both English (C1+) and Polish (native or near-native), both verbally and in writing
  • are comfortable learning new digital tools; experience with macOS is a plus

You'll thrive in this role if you enjoy:

  • being the person people know they can rely on
  • creating structure and keeping things organized
  • paying attention to detail
  • working with a variety of people and tasks every day
  • making life a little easier for everyone around you
  • seeing others succeed and knowing you've helped make it happen

Salary range:

  • 5 250 - 5 500 PLN gross monthly on contract of employment

Extra perks include*:

  • private medical care for employees and their family members
  • employee referral program - up to 10 000 PLN for recommending a friend
  • corporate life insurance
  • employee pension program (PPE)
  • free breakfasts and lunches every time you work from the office, so you can focus on what matters most.
  • commute support - free employee parking for those who prefer to drive and subsidy for monthly public transportation tickets to make your daily commute easier and more affordable
  • strong wellbeing and mental health culture - mental health helpline, sport card, etc.
  • modern equipment - most of our teams work on MacBooks
  • English language classes, internal initiatives like webinars, knowledge-sharing sessions, and more!

*Some benefits may be available for the talents hired under the contract of employment, only.

Apply and enjoy our recruitment process!

  1. Review stage: We’ll review your CV and assess your experience and skills against the requirements of the role.
  2. Phone interview: We’d like to get to know you better - and give you the opportunity to get to know us too. We’ll talk about your experience, motivation, and what you’re looking for in your next role.
  3. Hiring Manager Interview & Task: Show us what you’ve got! You’ll meet your future manager, learn more about the role and the team, and complete a brief task tailored to the role. You’ll also have the opportunity to ask any questions you may have.
  4. Second interview: A short call with our Head of Talent Development to wrap up the process and give you the opportunity to ask any final questions.
  5. Offer: If everything clicks, we’ll make you an offer - and hopefully welcome you to the team!

Magda is the recruiter responsible for this process - if you have any additional questions, feel free to contact her!

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